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Accounts Receivable Specialist

2 months ago

Corona, California, United States NP Mechanical Rice Services Inc Full time

NP Mechanical Rice Services Inc. is seeking a meticulous and professional Accounts Receivable Clerk to enhance our financial operations.

Position Type: Full-time, Monday to Friday

The Accounts Receivable Clerk is tasked with managing billing processes for Builders assigned under various contracts and fire permit invoicing, ensuring adherence to the specific billing protocols for each category. This includes billing for Single Family, Multi Family, and AIA Builders, as well as processing Fire Permit invoices, which may involve Supplemental Fees and Fire Flow Tests.

Reporting Structure: Reports directly to the Controller

Working Hours: 7:00 AM - 3:30 PM

Compensation: $25.00 - $27.00 per hour

Key Responsibilities:

  • Generate and review the pending billing report daily to track scheduled billings and gather necessary documentation.
  • Submit invoices according to client specifications and timelines, which includes generating NP releases, requesting supplier releases, and compiling accurate paysheets for billing packets.
  • Learn and implement billing procedures for new builders and facilitate their onboarding process.
  • Maintain an updated Fire Permit log to track unbilled items and coordinate with the Fire department for required documentation and scheduling.
  • Update records of Missing Paysheets to ensure all unbillable items are reviewed by Inside Sales and General Managers.
  • Process automatic payments and manage scheduled billing items; refer any items not present in the accounting system to Inside Sales for entry and scheduling.
  • Assist the Collections department with any billing disputes that may arise.

Qualifications:

  • Preferred: 2 years of experience in Accounts Receivable.
  • Familiarity with AIA billing processes.
  • Strong understanding of contracts and billing requirements.
  • Detail-oriented with the ability to meet deadlines and manage multiple tasks.
  • Proficient problem-solving skills and the ability to collaborate with other departments on billing issues.
  • Ability to work independently with exceptional organizational and time management skills.

Additional Requirements:

  • Experience in Accounts Receivable.
  • Consistent attendance and punctuality.
  • Knowledge of Lien Releases is a plus.
  • Proficient in Excel and Outlook.
  • Strong attention to detail.
  • Able to thrive in a fast-paced environment.
  • Exhibit a positive attitude and motivation.
  • Demonstrate our core values: Respect, Integrity, Safety, and Quality.
  • Strong work ethic with loyalty and integrity.
  • Team-oriented with the ability to work well under pressure.
  • Effective communication skills with builder representatives, field staff, and other departments.