Administrative Operations Manager

3 days ago


Austin, Texas, United States Vestwell Full time
About Vestwell

Vestwell is the financial technology company powering the new savings economy. Our platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers.

The New York City-based fintech platform redefines how people save for critical aspects of life across retirement, education, and healthcare savings needs. Today, Vestwell enables over 350,000 businesses and nearly 1.5 Million active savers, with over $30 billion in assets saved across all 50 United States.

Job Summary

We are seeking an experienced Administrative Operations Manager to support our Austin, TX office in providing administrative and operational support to employees. This role will be responsible for ensuring that the workplace experience standards are met, which includes managing the kitchen and pantry, ordering and stocking cleaning supplies and snacks, trash removal, and maintaining the coffee/beverage machines.

Main Responsibilities
  1. Monitor office supplies and order new inventory, furniture, appliances, and electronics as required with prior approval from the Senior Manager.
  2. Organize and liaise with various vendors, including building, cleaning, and external partners, to ensure office compliance, cleanliness, and safety.
  3. Manage and review mail and packages to ensure timely reviewal and retrieval for personnel.
  4. Assist with on-boarding and off-boarding by serving as a point of contact for the People Team to employees.
  5. Monitor workplace requests and attendance through Eden.
  6. Report office progress to senior management and work with them to improve office operations and procedures.
  7. Coordinate and support office events and onsite meetings.
RequirementsNecessities
  • 3-5+ years in an administrative or office management position.
  • Ability to lift ~35-50lbs in weight.
  • Ability to push/pull 35-75lbs.
  • Standing or walking for 4-5 hours per shift.
  • Bending to pick up items from the floor or to wipe down surfaces and stock supplies.
  • Strong written and verbal communication skills.
  • Excellent organizational and time management skills.
  • Great customer service and interpersonal skills.
  • Friendly, service-oriented personality.
  • Keen attention to detail.
  • Problem-solving and basic troubleshooting skills.
  • Comfortable in a fast-paced environment.
  • Reliable Transportation.
The Extras
  • Experience with Eden Workplace software.
  • Event planning.
  • Experience with moving office locations.
Benefits

This role comes with a competitive salary range of $60,000 - $80,000, plus eligibility to participate in the Company Bonus Pool and receive new hire equity in the Company. We also offer comprehensive health coverage, generous vacation offering, and a hybrid office policy that allows you to work effectively remotely. Additionally, we have a dedicated Employee Wellbeing Committee and a great 401(k) plan.



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