Office Operations Manager

5 days ago


Austin, Texas, United States Synagro Full time

Job Description

We are seeking a highly skilled and organized Administrative Assistant to join our team at Synagro. As an Office Operations Manager, you will be responsible for providing secretarial and administrative support of a moderately complex and confidential nature, ensuring seamless day-to-day operations and exceptional customer service.

Key Responsibilities

  • Provide exceptional administrative support to ensure seamless day-to-day operations, including data entry, record-keeping, and preparing documents
  • Handle incoming telephone calls and greet on-site visitors in a professional manner, while assisting callers with their inquiries or directing them to the appropriate person
  • Perform general administrative tasks, including reviewing and processing vendor invoices for payment, and tracking financial items that impact the project
  • Enter material load information into client billing and state and federal compliance reporting systems, ensuring accuracy and adherence to regulatory requirements
  • Schedule and organize meetings, conference calls, business travel, conferences, and team activities, utilizing strong organizational and time-management skills
  • Communicate effectively with various departments, prioritizing tasks assigned simultaneously by multiple departments, and submitting business expenses and payroll as needed

Requirements

  • High School Diploma or equivalent (GED) required; minimum 5 years of experience as an Administrative Assistant preferred
  • Strong written and verbal communication skills, with the ability to effectively communicate with all levels of personnel, including executive management
  • Demonstrated strong interpersonal, problem-solving, and relationship-building skills
  • Ability to prioritize and multi-task while applying attention to detail, working in a fast-paced environment
  • Proficient in Microsoft Office and modern technology, with basic math skills

About Us

Synagro is an innovative company dedicated to providing exceptional service and support to our clients. We are committed to fostering a positive and inclusive work environment, where our employees can grow and thrive.

Salary

The estimated salary for this position is $55,000 - $65,000 per year, depending on experience and location.



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