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Administrative Coordinator

2 months ago

Austin, Texas, United States eTeam Inc Full time

About the Role:

eTeam Inc is seeking a highly organized and detail-oriented Administrative Coordinator to provide site support for a large team of 100+.

Key Responsibilities:

  • Assist in new hire onboarding, including equipment ordering, securing desk space, and communicating with managers to ensure a smooth start for new hires.
  • Schedule group meetings and communicate site-related information to local teams.
  • Assist with event and offsite planning, including coordinating catering and managing agendas.
  • Support all facilities activities for the team, including office moves, floor assessments, ordering supplies, maintaining standards and supplies in multiple locations, conference room management, and badge access requests.

Requirements:

  • Minimum of 1-2 years experience supporting a large team in an administrative capacity.
  • Able to communicate effectively with senior executives, other admin support team members, and employees across the team and across geographies.
  • Responsive and able to handle multiple tasks concurrently while working in a fast-paced environment.
  • Organized but flexible with the ability to anticipate change and react efficiently and quickly.
  • Resourceful and innovative in ambiguous situations.
  • Excellent written and verbal skills with a strong sense of professionalism.
  • High level of integrity; ability to handle confidential and sensitive information with discretion.
  • Proficient in Client products and programs such as Mail, Calendar, Pages, Numbers, and Keynote.