Administrative Coordinator

5 days ago


Brooklyn, New York, United States Concern Housing Full time
Job Summary

Concern Housing is seeking an experienced Administrative Assistant to provide general office and administrative support, as well as assist with certain accounting functions. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.

Key Responsibilities
  • Provide exceptional customer service to clients and visitors, responding to inquiries and resolving issues in a timely and professional manner.
  • Manage incoming and outgoing mail, including sorting, stamping, and distributing correspondence.
  • Maintain office supplies and equipment, including ordering and stocking necessary materials.
  • Assist with data entry, record-keeping, and filing, ensuring accurate and up-to-date records.
  • Support the Director and Supervisor with administrative tasks, including preparing reports and presentations.
  • Collaborate with the Property Maintenance department to maintain accurate work order systems and ensure timely completion of tasks.
  • Oversee the office environment, ensuring a clean and organized workspace, including the reception area, waiting room, and common areas.
  • Process rent payments, including copying and logging cash receipts and processing tenant check payments.
  • Transfer and copy check information onto Excel spreadsheets, ensuring accurate and timely record-keeping.
  • Work with the Director and Supervisor to track health care outcomes and develop/update care coordination databases.
  • Remain current with all Agency required compliance documents and trainings.
Requirements
  • Minimum High School Diploma with a minimum of four years of administrative experience.
  • Proficiency in Microsoft Word and Excel.


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