Current jobs related to Executive Administrative Coordinator - Linden, New Jersey - Phillips 66

  • Administrative Coordinator

    4 weeks ago

    Linden, New Jersey, United States TRUCK REPAIR INC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at TRUCK REPAIR INC. The ideal candidate will have excellent written and verbal communication skills, a friendly demeanor, and the ability to work in an industrial environment.Key ResponsibilitiesProvide administrative support to the GM/Owner,...

  • Administrative Coordinator

    2 weeks ago

    Linden, New Jersey, United States TRUCK REPAIR INC Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our General Manager/Owner at TRUCK REPAIR INC.Key ResponsibilitiesAnswer incoming phone calls and direct them to the appropriate personSchedule appointments and maintain a calendarOrganize meetings and take accurate minutesPrepare and distribute...

  • Administrative Coordinator

    2 weeks ago

    Linden, New Jersey, United States TRUCK REPAIR INC Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team at TRUCK REPAIR INC. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to work in an industrial environment.Key ResponsibilitiesAnswer incoming phone calls and route them to the appropriate...

  • Parts Coordinator

    1 month ago

    Linden, New Jersey, United States Penske Full time

    Job Summary:A Penske Parts Clerk is responsible for managing inventory, executing administrative tasks, and organizing daily operations. This role will be based at the Penske facility in Linden, NJ.Main Responsibilities:Manage tire and parts inventory for assigned locationsOversee purchasing (excluding office supplies)Handle warranty part ordering and...

  • Administrative Support Specialist

    6 days ago

    Linden, New Jersey, United States A-STAFFING, INC. Full time

    About the role: We are seeking an Office Clerk for a major Japanese Food Distributor. The primary responsibilities include administrative work and processing customer orders. The ideal candidate should have business-level proficiency in English and preferably be able to speak Chinese, Korean, or Japanese.Key Responsibilities:Perform general administrative...

  • Facilities Operations Coordinator

    2 months ago

    Linden, New Jersey, United States Veolia Full time

    Company Overview EMPLOYEE BENEFITS Veolia offers a robust benefits package that includes various paid time off options, along with comprehensive health, dental, and vision insurance. Employees also have the opportunity to enroll in an employer-sponsored 401(k) plan to assist in retirement savings. For union-represented employees, pay and benefits are...

  • Assistant Residency Program Coordinator

    2 weeks ago

    Linden, New Jersey, United States Virginia Department of Transportation Full time

    Job Summary We are seeking a highly skilled and experienced professional to join our team as a Residency Administrator Support Specialist. The successful candidate will provide administrative support to the Residency Administrator and Resident Engineer, ensuring the coordination, integration, and management of VDOT resources that impact the Residency...

  • Maintenance Operations Coordinator

    1 month ago

    Linden, New Jersey, United States Veolia Environnement SA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Maintenance Clerk to join our team at Veolia Environnement SA. The successful candidate will be responsible for providing administrative support to our maintenance team, ensuring the smooth execution of maintenance activities and maintaining accurate records.Key ResponsibilitiesProcess purchase...

  • Shipping Coordinator

    2 weeks ago

    Linden, New Jersey, United States Specto Technology Full time

    Job OverviewSpecto Technology is seeking a highly organized and detail-oriented Shipping Coordinator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth flow of goods and materials in and out of our facility.Key ResponsibilitiesReceive and inspect incoming shipments to ensure accuracy and qualityProcess...

  • Medical Office Coordinator

    6 days ago

    Linden, New Jersey, United States Union County Orthopaedic Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Union County Orthopaedic Group.The ideal candidate will have a strong background in medical office administration and excellent communication skills.This is a fantastic opportunity to work in a dynamic and fast-paced environment with a team of...

  • Maintenance, Repair, and Operations Coordinator

    2 months ago

    Linden, New Jersey, United States Veolia Full time

    About the RoleThe Maintenance Clerk is a key member of the Veolia team, responsible for providing administrative support to the plant maintenance activities. This role serves as a backup to the site administrative assistant and ensures a smooth flow of information to support efficient execution of maintenance activities.Key ResponsibilitiesProcess purchase...

  • Maintenance Coordinator

    2 weeks ago

    Linden, New Jersey, United States Penske Full time

    Maintenance Coordinator Job DescriptionThe Maintenance Coordinator will play a crucial role in ensuring the efficient operation of our maintenance branch. This position requires strong customer service skills, as well as the ability to manage inventory and administrative processes.Key Responsibilities:Maintain Service Net Planner with PMs campaigns, repairs...

  • Logistics Coordinator

    1 week ago

    Linden, New Jersey, United States Allports Logistics Full time

    Job OverviewAs a Logistics Specialist at Allports Logistics, you will play a vital role in ensuring the seamless operation of our logistics department. Your responsibilities will include data entry, inventory management, and providing support to the logistics team.Key ResponsibilitiesData Entry: Accurately input and maintain data related to shipments,...

  • Logistics Coordinator

    2 weeks ago

    Linden, New Jersey, United States Allports Logistics Full time

    Job Title: Logistics SpecialistJob SummaryWe are seeking a highly organized and detail-oriented Logistics Specialist to join our team at Allports Logistics. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our logistics department.Key ResponsibilitiesData Entry: Accurately input and maintain data related to...

  • Live Events Operations Coordinator

    1 week ago

    Linden, New Jersey, United States Rock-it Global Full time

    Job DescriptionRock-It Cargo is a global leader in entertainment logistics, providing expert planning and execution for live events, concerts, and festivals. We're seeking a skilled Live Events Operations Coordinator to join our team in Linden, NJ.As a Live Events Operations Coordinator, you will work closely with our Central Operations team to arrange...

  • Logistics Operations Coordinator

    7 days ago

    Linden, New Jersey, United States ALL PORTS LOGISTICS INC Full time

    As a Logistics Specialist at Allports Logistics, you will play a crucial role in ensuring the smooth and efficient operation of our logistics department.You will be responsible for a variety of tasks, including data entry, inventory management, and providing support to the logistics team.Key responsibilities include:Accurately input and maintain data related...

  • Mechanical Construction Supervisor

    6 days ago

    Linden, New Jersey, United States AEC National Recruiters Full time

    **Job Summary**AEC National Recruiters is seeking a highly skilled Mechanical Construction Supervisor to oversee the installation of mechanical equipment and piping systems on our construction projects. The ideal candidate will have a strong background in mechanical work practices, excellent leadership skills, and the ability to perform administrative...

  • Mechanical Construction Supervisor

    2 weeks ago

    Linden, New Jersey, United States AEC National Recruiters Full time

    Job Title: Mechanical Construction SupervisorWe are seeking a highly skilled Mechanical Construction Supervisor to join our team at AEC National Recruiters. As a key member of our construction team, you will be responsible for providing on-site oversight, coordination, and technical expertise to ensure the successful completion of mechanical equipment and...

  • Mechanical Construction Supervisor

    4 weeks ago

    Linden, New Jersey, United States AEC National Recruiters Full time

    Job Title: Mechanical Construction SupervisorWe are seeking a highly skilled Mechanical Construction Supervisor to join our team at AEC National Recruiters. As a key member of our construction team, you will be responsible for providing on-site oversight, coordination, and technical expertise to ensure the successful completion of mechanical equipment and...

  • Mechanical Construction Supervisor

    2 weeks ago

    Linden, New Jersey, United States AEC National Recruiters Full time

    Job Title: Mechanical Construction SupervisorWe are seeking a highly skilled Mechanical Construction Supervisor to join our team at AEC National Recruiters. As a key member of our construction team, you will be responsible for overseeing the installation of mechanical equipment and piping systems on our projects.Key Responsibilities:Supervise and monitor the...

Executive Administrative Coordinator

2 months ago

Linden, New Jersey, United States Phillips 66 Full time
Phillips 66 & YOU - Together we can fuel the future

The Administrative Operations Associate plays a crucial role in delivering support to the Maintenance and Capital Projects teams through various administrative, procurement, and financial oversight functions.

Key Responsibilities
  • Facilitate Maintenance workflows and budget management through diverse tasks.
  • Ensure accurate classification of work orders, requisitions, and purchase orders in line with corporate standards.
  • Generate and distribute cost and activity reports.
  • Assist in the annual updates of maintenance budgets and control tools.
  • Conduct ad-hoc data collection for cost analysis.
  • Collaborate with project engineers, procurement teams, vendors, and contractors regarding purchase orders and invoicing.
  • Oversee capital and maintenance projects utilizing SAP.
  • Create and manage work orders, requisitions, and additional documentation.
  • Administer the Turnaround cost management software.
  • Coordinate Document Retention Management for the Maintenance sector.
  • Act as a liaison between internal and external stakeholders.
  • Perform various administrative duties as necessary.
Required Qualifications
  • Legally authorized to work in the designated country.
  • High School Diploma or equivalent qualification.
  • Proficient in Microsoft Word and Outlook, with a strong emphasis on Excel and PowerPoint.
  • A minimum of 3 years of experience in an administrative support role.
  • Willingness to obtain a valid Transportation Workers Identification Credential (TWIC).
  • Flexibility to travel up to 5%, be on call occasionally, and work extended hours as needed.
Preferred Qualifications
  • Experience with SAP systems.
  • Familiarity with Tableau or Power BI for data visualization.
  • Strong communication and interpersonal abilities.
  • Exceptional organizational skills and ability to prioritize tasks effectively.
  • Aptitude for working efficiently under pressure and adapting to shifting priorities.
  • Capability to manage small projects with minimal oversight.
The Bayway Refinery is a significant facility located in Linden, New Jersey, focusing on various refining processes and petrochemical production.

Total Rewards

Explore the benefits of working at Phillips 66, which include a competitive 401k match, pension plan, and comprehensive health and wellness programs.

Learn more about Phillips 66 Total Rewards.

Phillips 66 is committed to empowering its workforce and communities, driven by a culture of safety, integrity, and dedication.

To be considered

Complete the entire application process by the requisition closing date to be eligible for this opportunity.

Candidates must meet specific eligibility requirements for U.S. positions.

Phillips 66 is an Equal Opportunity Employer