HR Administrator

4 days ago

San Antonio, Texas, United States Toyota Full time
About the Role

We are seeking a highly motivated and organized HR Administrator to join our team at Toyota. As an HR Administrator, you will play a critical role in supporting the Human Resources Development (HRD) group with new hire orientation, special events, and other administrative responsibilities and projects.

Key Responsibilities
  • Support the HRD group with new hire orientation, including coordinating logistics and ensuring a smooth onboarding process.
  • Coordinate special events and training classes, including ordering and setup of food and beverages.
  • Track expenses and ensure budget is met, establishing new blanket Purchase Orders each fiscal year for recurring expenses.
  • Filing records that need to be kept for HR compliance purposes, including confidential paperwork.
  • Provide presentations and general training to new hire groups, including assistance with setting up direct deposit, PPE, and phones with Toyota apps.
  • Assist with ordering, catering, and setting up food for HR department meetings and events.
  • Manage and support the bereavement process, including ordering flowers and bereavement boxes.
  • Support Quality Control Circle, Advanced Manufacturing Technology, and Advanced Technology Manufacturing Academies program events and weekly reflection activities.
  • Support daily ordering and budgetary requests, including creating purchase requisitions and reconciling invoices.
Requirements
  • Experience in HR training and development (minimum of one year).
  • Proficiency with Microsoft Excel, including creating and using formulas, pivot tables, and graphs.
  • Proficiency with Microsoft PowerPoint, including creating presentations with animations.
  • Experience with Ariba system, including creating purchase requisitions, receiving invoices, and resolving reconciliation issues.
  • Budget management experience, including effective problem-solving to address budgetary issues.
  • Proven ability to successfully communicate, interact, and present to all levels of the organization.
  • Ability to work on multiple projects simultaneously and flexibility to adjust to changing needs.
  • Experience managing highly confidential information.
  • Experience supporting administrative duties for multiple groups with minimal supervision.
Preferred Qualifications
  • Knowledge of Toyota Way and Toyota Production System (TPS).
  • Experience working in a manufacturing environment or for staffing agencies hiring for manufacturing environments.
  • Experience resolving new hire onboarding issues.
  • Experience with Stay Surveys/retention surveys and conducting follow-up conversations.
About Toyota

At Toyota, we are committed to creating a work environment that is built on teamwork, flexibility, and respect. We offer a range of benefits and career development opportunities, including professional growth and development programs, tuition reimbursement, and comprehensive health care and wellness plans.

We are an equal opportunity employer and celebrate the diversity of the communities where we live and do business. We are proud to be a company that has been recognized for our commitment to diversity and inclusion.

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