People Operations Specialist

2 weeks ago

Chicago, Illinois, United States Zeitview Full time

Zeitview stands at the forefront of intelligent aerial imaging, delivering critical insights for high-value infrastructure across various sectors, including solar, wind, insurance, construction, real estate, and essential infrastructure. Our services are trusted by leading enterprises globally, operating in over 70 countries.

We are in search of a meticulous and organized People Operations Specialist to enhance our expanding People team. In this position, you will play a vital role in a variety of People functions, such as employee onboarding, benefits management, and record-keeping, ensuring seamless and effective People operations. You will serve as the primary contact for employees regarding administrative inquiries related to People, contributing to a positive workplace atmosphere. If you have a passion for People Operations, thrive in a dynamic environment, and excel at multitasking, we would like to hear from you.

Key Responsibilities:

  • Provide comprehensive administrative support to the People department, including maintaining employee records, processing documentation, and addressing routine inquiries.
  • Coordinate and oversee the onboarding process for new employees, encompassing orientation, completion of paperwork, and introduction to company policies and benefits.
  • Assist in managing employee benefits programs within the HRIS (Namely), including enrollment, modifications, and responding to employee inquiries.
  • Prepare and manage payroll-related documentation, ensuring accuracy and punctuality in payroll submissions.
  • Maintain precise and current employee records, including personal details, job history, and performance assessments.
  • Ensure adherence to all federal, state, and local employment regulations and assist in preparing People reports and audits.
  • Help organize and schedule employee training sessions, workshops, and professional development initiatives.
  • Support and facilitate company culture and engagement activities, such as employee recognition programs, team-building events, and wellness initiatives.
  • Input and update employee information in the Human Resources Information System (HRIS), Namely, and generate reports as required.
  • Manage the exit process for departing employees, including conducting exit interviews, processing terminations, and ensuring the return of company property.
Qualifications:
  • Bachelor's degree in Human Resources, Business Administration, or a related field; or equivalent experience in HR.
  • 1-3 years of experience in a people function or administrative support role, preferably within a corporate setting.
  • Experience in a start-up or growth-oriented company is preferred.
  • Familiarity with the HRIS system, Namely, is advantageous.
  • Experience in a globally operating company is a plus.
  • Strong organizational abilities with the capacity to manage multiple tasks and priorities effectively.
  • Excellent written and verbal communication skills, capable of interacting professionally with employees at all organizational levels.
  • Proficiency in Google and Microsoft Office Suites, with a willingness to learn new software and HR tools.
  • High attention to detail and accuracy in managing sensitive and confidential information.
  • Ability to work independently and collaboratively within a team, with a proactive approach to problem-solving and process enhancement.
  • Customer-service orientation, demonstrating a strong commitment to fostering a positive employee experience.
  • Experience in benefits administration and payroll processing is highly desirable.
  • Ability to maintain professionalism in a fast-paced environment, particularly when addressing complex or sensitive employee matters.
  • Strong interpersonal skills, capable of building effective working relationships across departments.
  • Familiarity with onboarding and offboarding processes, including conducting new hire orientations and exit interviews.
Benefits:
  • Work with a leading intelligent aerial imaging company with established relationships across diverse industries.
  • Comprehensive medical insurance coverage, depending on the selected plan.
  • Fully covered dental and vision insurance.
  • Flexible time-off policy.
  • Participation in a stock incentive program.
  • Remote work environment.
  • Opportunities for autonomy and career advancement.
  • A diverse, equitable, and inclusive culture where your voice is valued.
Zeitview is committed to being an equal opportunity employer. We strive to create an environment where team members can express their authentic selves at work. Promoting identity and belonging is integral to our culture, driving innovation and strength within our organization. We are dedicated to building a diverse, inclusive, and equitable workforce that reflects the world around us, treating all individuals with respect and dignity. We also provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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