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People Operations Specialist

2 months ago

Chicago, Illinois, United States Zeitview Full time

Zeitview stands at the forefront of intelligent aerial imaging, delivering critical insights for high-value infrastructure projects. Our expertise spans various sectors, including solar, wind, insurance, construction, real estate, and essential infrastructure, with a global footprint in over 70 countries.

We are looking for a meticulous and organized People Operations Specialist to enhance our dynamic People team. In this pivotal role, you will assist in a variety of People functions, such as employee onboarding, benefits management, and records oversight, ensuring that our People operations run seamlessly. You will serve as a primary resource for employees regarding administrative inquiries related to People, fostering a positive workplace atmosphere. If you are enthusiastic about People Operations, thrive in a fast-paced setting, and excel at multitasking, we would be eager to connect with you.

Key Responsibilities:

  • Deliver daily administrative support to the People department, including maintaining employee records, processing documentation, and addressing routine inquiries.
  • Facilitate and coordinate the onboarding process for new employees, covering orientation, completion of paperwork, and introduction to company policies and benefits.
  • Assist in managing employee benefits programs within the HRIS (Namely), including enrollment, modifications, and responding to employee inquiries.
  • Prepare and manage payroll-related documentation, ensuring precision and punctuality in payroll submissions.
  • Maintain comprehensive and current employee records, encompassing personal details, job history, and performance assessments.
  • Ensure adherence to all applicable employment laws and assist in the preparation of People reports and audits.
  • Help coordinate and schedule employee training sessions, workshops, and professional development initiatives.
  • Organize and support company culture and engagement activities, such as employee recognition programs, team-building events, and wellness initiatives.
  • Input and update employee information in the Human Resources Information System (HRIS), Namely, and generate reports as necessary.
  • Manage the exit process for departing employees, including conducting exit interviews, processing terminations, and ensuring the return of company property.
Qualifications:
  • Bachelor's degree in Human Resources, Business Administration, or a related field; or equivalent professional experience in HR.
  • 1-3 years of experience in a people function or administrative support role, ideally within a corporate environment.
  • Experience in a start-up or growth-oriented company is preferred.
  • Familiarity with the HRIS system, Namely, is advantageous.
  • Experience in a globally operating company is a plus.
  • Strong organizational abilities to effectively manage multiple tasks and priorities.
  • Excellent written and verbal communication skills, capable of interacting professionally with employees at all organizational levels.
  • Proficiency in Google and Microsoft Office Suites, with a willingness to learn new software and HR tools.
  • High attention to detail and accuracy in managing sensitive and confidential information.
  • Ability to work independently and collaboratively within a team, with a proactive approach to problem-solving and process enhancement.
  • Customer-service orientation, demonstrating a strong commitment to a positive employee experience.
  • Experience in benefits administration and payroll processing is highly desirable.
  • Ability to maintain professionalism in a fast-paced environment, particularly when addressing complex or sensitive employee matters.
  • Strong interpersonal skills, with the capability to build effective working relationships across departments.
  • Familiarity with onboarding and offboarding processes, including conducting new hire orientations and exit interviews.
Benefits:
  • Engage with a leading intelligent aerial imaging company that has established successful relationships across diverse industries.
  • Comprehensive medical insurance coverage, depending on the selected plan.
  • Fully covered dental and vision insurance.
  • Flexible time-off policy.
  • Participation in a stock incentive program.
  • Remote work environment.
  • Opportunities for autonomy and career advancement.
  • A diverse, equitable, and inclusive culture where your voice is valued.
Zeitview is committed to being an equal opportunity employer. We strive to create an environment where our team members can express their authentic selves at work. Promoting identity and belonging is integral to our culture, driving innovation and strength within our organization. We are dedicated to building a diverse, inclusive, and equitable workforce that reflects the world around us, ensuring all individuals are treated with respect and dignity. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.