Appointment Coordinator

2 weeks ago

McKinney Texas, United States Texas Oncology Full time

Position Overview:


Texas Oncology is seeking an Appointment Coordinator to become a vital part of our team. This role will primarily focus on managing patient appointments and facilitating communication between patients and medical personnel.

This is a full-time position, operating Monday through Friday from 8:30 AM to 5 PM, with no weekend or holiday obligations.

This role may be classified as Level 1, 2, or Senior, depending on the applicant's qualifications and experience.

As a member of Texas Oncology, you will contribute to our mission of providing exceptional, evidence-based cancer care, ensuring that patients receive the support they need while fighting cancer.

Texas Oncology stands as the largest community oncology provider in the United States, with a network of approximately 530 healthcare professionals across over 280 locations in Texas. Our founders established community-based cancer care to ensure that high-quality treatment is accessible to all, allowing patients to receive care in the comfort of their own communities, surrounded by family and friends.

Our commitment remains steadfast—at Texas Oncology, we leverage advanced technology and research to offer high-quality, evidence-based cancer care, empowering our patients to achieve "More breakthroughs. More victories." in their battle against cancer. Each year, Texas Oncology treats a significant portion of Texans diagnosed with cancer.


The US Oncology Network is among the largest networks of community-based oncology physicians dedicated to enhancing cancer care across America.

Supported by McKesson Corporation, we aim to foster a vibrant and sustainable community patient care delivery system that advances the science, technology, and quality of care.


Key Responsibilities:
The primary duties and responsibilities include but are not limited to:

1. Answering incoming calls, assessing the needs of callers, and directing them to the appropriate personnel.
2. Scheduling appointments for new patients, referrals, and returning patients in accordance with office protocols.
3. Maintaining accurate patient records and documentation within the electronic medical records (EMR) system.
4. Collecting co-pays and other payments at the time of service.
5. Managing the scheduling template to ensure efficient office operations.
6. Coordinating financial counseling for patients as necessary.
7. Upholding patient confidentiality and adhering to clinic policies and procedures.
8. Preparing correspondence and documentation as requested by supervisors.
9. Scheduling outpatient appointments, tests, and surgeries as needed, ensuring all necessary pre-certifications are obtained.
10. Following up on pre-operative tests to ensure patients are cleared for surgical procedures and scheduling post-operative follow-ups.

Qualifications:
The ideal candidate for the Appointment Coordinator position will possess the following qualifications:

- Level 1: High school diploma or equivalent required; entry-level position with 0-3 years of experience, preferably in a medical office.
- Level 2: Minimum of three years of office experience, ideally in a medical setting.
- Senior Level: Minimum of five years of office experience, with a strong understanding of medical terminology and coding.
- Excellent communication skills, both written and verbal, are essential.
- Proficiency in Microsoft Office applications (Outlook, Word, Excel) is required.

Physical Demands:


The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The position may require prolonged periods of sitting, as well as occasional bending, stooping, and lifting of materials weighing up to 30 pounds. Manual dexterity is necessary for operating office equipment, and vision must be correctable to 20/20 for effective communication.

Work Environment:


The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this role.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The role is primarily office-based, involving regular interaction with patients and the public.

  • Appointment Coordinator

    2 weeks ago

    Plano, Texas, United States Capleo Global Full time

    Job Title: Appointment Coordinator Location: Plano, TX Duration: 12 Weeks Shift: M-F ( 8:00 AM - 5:00 PM) Job Overview:As an Appointment Coordinator, you will play a vital role in ensuring the smooth operation of our medical clinic. Your expertise in managing patient schedules and handling inquiries will contribute significantly to our commitment to...

  • Appointment Coordination Specialist

    2 weeks ago

    McKinney, Texas, United States RAYUS Radiology Full time

    Join RAYUS Radiology as a Scheduling SpecialistAt RAYUS Radiology, we are redefining the radiology experience, making it an essential part of accurate diagnosis and effective treatment. We invite you to be part of our mission. As a Scheduling Specialist, your primary role will be to facilitate services for patients and referring professionals through...

  • Appointment Coordinator

    2 weeks ago

    Plano, Texas, United States Capleo Global Full time

    Position Title: Appointment Coordinator Company: Capleo Global Role Duration: 13 WeeksWork Schedule: Monday to Friday ( 8:00 AM - 5:00 PM)Key Responsibilities: Manage the scheduling, rescheduling, and cancellation of patient appointments as necessary. Address patient inquiries regarding fundamental medical tests and procedures. Provide patients with...

  • Healthcare Appointment Coordinator

    1 week ago

    Texas, United States Wheeler Staffing Partners Full time

    Wheeler Staffing Partners - Medical SchedulerWe are a leading gastroenterology practice committed to delivering outstanding patient care in a collaborative and energetic atmosphere. We are currently looking for a motivated and detail-oriented Medical Scheduler to join our dedicated team.Position Overview:As a Medical Scheduler, you will be instrumental in...

  • Healthcare Appointment Coordinator

    1 week ago

    Texas, United States Wheeler Staffing Partners Full time

    Wheeler Staffing Partners - Medical SchedulerWe are a prominent gastroenterology practice dedicated to delivering outstanding patient care in a nurturing and dynamic atmosphere. We are currently looking for a motivated and detail-oriented Medical Scheduler to become an integral part of our dedicated team.Position Overview:As a Medical Scheduler, you will be...

  • Healthcare Appointment Coordinator

    2 weeks ago

    Texas, United States Wheeler Staffing Partners Full time

    Wheeler Staffing Partners - Medical SchedulerWe are a prominent gastroenterology practice committed to delivering outstanding patient care in a nurturing and dynamic atmosphere. We are currently looking for a motivated and detail-oriented Entry-Level Medical Scheduler to become a vital part of our dedicated team.Position Overview:As an Entry-Level Medical...

  • Healthcare Appointment Coordinator

    2 weeks ago

    Texas, United States Wheeler Staffing Partners Full time

    Wheeler Staffing Partners - Medical SchedulerWe are a leading gastroenterology practice committed to delivering outstanding patient care in a collaborative and engaging atmosphere. We are currently looking for a motivated and detail-oriented Medical Scheduler to join our dedicated team.Position Overview:As a Medical Scheduler, you will be instrumental in...

  • Healthcare Appointment Coordinator

    2 weeks ago

    Texas, United States Wheeler Staffing Partners Full time

    Wheeler Staffing Partners - Medical SchedulerWe are a prominent gastroenterology practice seeking a motivated and detail-oriented Medical Scheduler to enhance our patient care services. This role is essential in ensuring a seamless experience for our patients and supporting the operational needs of our practice.Position Overview:The Medical Scheduler will be...

  • Healthcare Appointment Coordinator

    1 week ago

    Texas, United States Wheeler Staffing Partners Full time

    Wheeler Staffing Partners - Medical Scheduler PositionWe are a prominent gastroenterology practice seeking a dedicated and detail-oriented Medical Scheduler to enhance our patient care operations. This role is perfect for individuals looking to gain experience in a healthcare environment while contributing to a supportive team.Position Overview:The Medical...

  • Senior Appointment Coordinator

    2 weeks ago

    San Antonio, Texas, United States Texas Oncology Full time

    Overview:Texas Oncology is seeking a Senior Appointment Coordinator to enhance our operational efficiency. This role is pivotal in managing patient scheduling and ensuring seamless communication between patients and healthcare providers.As a part of Texas Oncology, the largest community oncology provider in the nation, we are committed to delivering...

  • Medical Appointment Coordinator

    3 days ago

    San Antonio, Texas, United States Ivyhill Technologies LLC Full time

    Job SummaryIvyhill Technologies LLC is seeking a highly skilled Medical Telephone Appointment Agent to join our team. As a Medical Telephone Appointment Agent, you will be responsible for scheduling medical appointments and providing exceptional customer service to our patients.Key ResponsibilitiesSchedule medical appointments and determine patient...

  • Referral Coordinator

    3 weeks ago

    McKinney, United States Exult Healthcare Solutions Full time $20

    Job DescriptionJob DescriptionDescription:Here we grow again! we're looking for an experience referral coordinator to join our growing team! This position is in-office, 5 days a week. Position Overview: The Referral Coordinator at our mental health practice plays a crucial role in managing the referral process, coordinating therapist schedules,...

  • Dental Office Coordinator

    53 minutes ago

    McKinney, Texas, United States D4C Dental Brands Full time

    Job Summary:D4C Dental Brands is seeking a highly organized and customer-focused Front Desk/Treatment Coordinator to join our team. As a key member of our dental office, you will be responsible for providing exceptional patient care and ensuring a smooth, efficient dental office experience.Key Responsibilities:Greet and Welcome Patients: Create a positive...

  • Administrative Coordinator

    2 weeks ago

    McKinney, Texas, United States 1st Estate Planning, PLLC Full time

    Are you an organized individual with a passion for customer interaction? 1st Estate Planning, PLLC is seeking a dedicated and professional administrative coordinator to represent our esteemed firm. In this role, you will be the welcoming presence for clients, visitors, and team members, managing communications and ensuring smooth office...

  • Client Services Coordinator

    1 month ago

    McKinney, United States Community Medical Services Full time

    Overview: Shift: M-F 5:15AM -1:15PM every other Saturday 6:45AM- 10:15AM Community Medical Services (CMS) is hiring a Client Services Coordinator. Under the supervision of the Clinic Manager, the Client Services Coordinator will be the face of the clinic and is responsible for greeting clients and visitors as they come into the clinic in a professional,...

  • Patient Care Coordinator

    2 weeks ago

    McKinney, Texas, United States Texas Oncology Full time

    Position Overview:Texas Oncology is seeking a dedicated Patient Care Coordinator to become a vital part of our team. This role is essential in providing support within our healthcare facilities, ensuring a seamless experience for our patients and their families.About Texas Oncology:As the largest community oncology provider in the United States, Texas...

  • Patient Care Coordinator II

    2 hours ago

    McKinney, Texas, United States Keplr Vision Full time

    Job SummaryWe are seeking a highly skilled Patient Care Coordinator II to join our team at Keplr Vision. As a key member of our Business Office, you will be responsible for providing exceptional client service and patient care in a fast-paced environment.Key ResponsibilitiesProvide top-notch customer service to patients via phone and in-personSchedule...

  • Administrative Coordinator

    2 weeks ago

    McKinney, Texas, United States 1st Estate Planning, PLLC Full time

    Are you an organized individual who enjoys engaging with others? We are a premier estate planning law firm seeking a friendly and professional front desk specialist to represent our esteemed organization. In this role, you will greet clients, visitors, and colleagues, manage phone communications and emails, handle mail distribution, coordinate meetings, and...

  • Orthodontic Front Desk/Treatment Coordinator

    5 days ago

    McKinney, United States D4C Dental Brands Full time

    Join Our Team as a Front Desk/Treatment Coordinator!D4C Dental Brands is seeking friendly, organized, and customer-focused Front Desk/Treatment Coordinators to join our team! We are looking for individuals who are passionate about providing excellent patient care and ensuring a smooth, efficient dental office experience.Key Responsibilities:Greet and welcome...

  • Orthodontic Front Desk/Treatment Coordinator

    11 hours ago

    McKinney, United States D4C Dental Brands Full time

    Must have a Dental Background to be considered for position. Join Our Team as a Front Desk/Treatment Coordinator!D4C Dental Brands is seeking friendly, organized, and customer-focused Front Desk/Treatment Coordinators to join our team! We are looking for individuals who are passionate about providing excellent patient care and ensuring a smooth, efficient...