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Senior Office Coordinator

2 months ago

Cheyenne, Wyoming, United States University of Wyoming Full time
Job Overview

The University of Wyoming is dedicated to fostering a diverse workforce and encourages applicants from various backgrounds to explore our employment opportunities.

POSITION TITLE:

Senior Office Coordinator - Veterinary Science & Wyoming State Veterinary Laboratory

POSITION OBJECTIVE:

To execute intricate administrative and management support functions with significant discretion; to independently make decisions that greatly influence operations within and beyond the designated unit/program; to oversee comprehensive office operations and manage support personnel for the department/unit. The selected candidate will primarily provide administrative assistance for the Department of Veterinary Sciences and the Wyoming State Veterinary Laboratory. Responsibilities will encompass financial decision-making, necessitate exceptional communication skills in a veterinary context, and require proficiency with various software applications.

KEY RESPONSIBILITIES:
  • Independently interpret policies and procedures, delivering interpretations that necessitate extensive knowledge of university, state, and federal regulations.
  • Address complex problem-solving scenarios. Act as a resource for the department/unit and campus.
  • Engage in fiscal planning initiatives.
  • Research, compile, develop, analyze, and synthesize data. Prepare related reports and correspondence; conduct thorough research for special projects as assigned by the supervisor.
  • Establish and/or maintain intricate record systems and/or databases.
  • Facilitate communication between individuals, departments, and/or external agencies as directed; assist with problem resolution as necessary.
  • Propose modifications to and update existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure adherence to policies and procedures.
  • Supervise support personnel.
  • The selected candidate will be one of three senior office coordinators responsible for shared duties supporting the administrative functions of the Department of Veterinary Sciences/Wyoming State Veterinary Laboratory. Primary duties will include all student and class-related administration, managing phone communications, scheduling meetings and events, assisting faculty with administrative tasks, supporting financial processes including p-card management, producing newsletters, and maintaining records and compliance. The individual will also be tasked with promoting the department through newsletters and other initiatives.
ADDITIONAL FUNCTIONS:
  • Provide backup support for administrative functions of the Wyoming State Veterinary Laboratory.
  • Some roles may involve academic advising.
REQUIRED COMPETENCIES:
  • Analytical Skills/Problem Identification
  • Attention to Detail
  • Consistency
  • Leadership Skills
  • Initiative
  • Quality Orientation
  • Work Prioritization & Management
  • Ability to foster a positive team environment.
  • Ability to operate within a regulated setting.
  • Exceptional verbal and written communication skills, including telephone communication.
  • Service-oriented mindset.
REMOTE WORK ELIGIBILITY:

This position is essential for supporting campus clientele and requires the successful candidate to be present on campus.

MINIMUM REQUIREMENTS:

Education: Associate's degree or equivalent experience

Experience: 1 year of progressively responsible work-related experience

Required licensure, certification, registration, or other requirements: Valid driver's license with a motor vehicle record (MVR) compliant with the University Vehicle Use Policy.

PREFERRED QUALIFICATIONS:
  • Experience in preparing and editing documents to publishable standards.
  • Experience in website development.
  • Experience in an administrative role.
APPLICATION MATERIALS:

Complete the online application and upload the following for a complete application: cover letter, resume or C.V., and contact information for four work-related references.

HIRING STATEMENT:

The University of Wyoming is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.

ABOUT LARAMIE:

The University of Wyoming is situated in Laramie, a community of 30,000 in the scenic Rocky Mountain region. The state of Wyoming continues to invest in its university, helping to establish it as a leader in academics, research, and outreach. The university boasts state-of-the-art facilities across various disciplines, and the community offers the benefits of a major university.

Located in a high mountain valley near the Colorado border, Laramie provides exceptional recreational opportunities and is in close proximity to Colorado's Front Range, a vibrant collection of metropolitan areas including Denver, Boulder, and Fort Collins. This stunning mountain landscape offers outdoor enjoyment throughout the year, with over 300 days of sunshine annually.