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Administrative Services Director
2 months ago
We are seeking a highly skilled and experienced Administrative Services Director to join our team at the City of Hermosa Beach Isai. As a key member of our leadership team, you will be responsible for planning, directing, and managing the activities and operations of the Administrative Services Department, including Finance and Human Resources/Risk Management.
Key Responsibilities- Plan, organize, direct, and coordinate the financial, accounting, human resources, and risk management programs and activities of the City.
- Direct and administer the fiscal, personnel, and risk management operations of the City.
- Coordinate assigned activities with other departments and outside agencies.
- Provide highly responsible and complex administrative support to the City Manager.
- Supervise professional, technical, and clerical staff.
- Coordinate audits by outside agencies and consultants.
- Supervise the auditing of all purchase orders, bills, invoices, payrolls, demands, or charges.
- Examine and review contracts, agenda items, orders, and other documents by which the City incurs financial obligations.
- Prepare monthly and annual reports for the City Manager and the City Council.
- Supervise the disbursement of all monies and the control of all expenditures within budget appropriations.
- Direct the preparation of reports and correspondence.
- Prepare talks, correspondence, and reports related to areas of responsibility.
- Determine major policies and plans long-range departmental programs.
- Administer the training and evaluation programs for department personnel.
- Represent the Administrative Services Department to other departments, elected officials, and outside agencies.
- Coordinate assigned activities with those of other departments and outside agencies and organizations.
- Knowledge of operations, services, and activities of comprehensive finance, human resources, and risk management programs.
- Knowledge of modern principles, practices, methods, and record-keeping systems.
- Knowledge of principles and practices of auditing, financial control, personnel management, and loss prevention.
- Knowledge of advanced principles and practices of program development and administration.
- Knowledge of fiscal operations and generally accepted governmental accounting principles.
- Knowledge of ordinances, resolutions, and laws affecting municipal financial, human resources, and risk management operations.
- Knowledge of principles and practices of municipal administration.
- Knowledge of purchasing, payroll, and cash management operations.
- Knowledge of principles of public administration, including general budgetary and human resources practices.
- Knowledge of principles and practices of data processing and its applicability to municipal operations.
- Knowledge of research methods and techniques.
- Knowledge of report preparation practices.
- Knowledge of principles of supervision, training, and performance evaluation.
- Knowledge of office procedures, methods, and equipment, including computers and applicable software applications.
- Knowledge of pertinent Federal, State, and local laws, codes, and regulations.
- Ability to plan, organize, direct, coordinate, and supervise the overall operations of the Administrative Services Department.
- Ability to ensure adherence to generally accepted accounting principles.
- Ability to analyze and interpret records and data.
- Ability to develop and administer departmental goals, objectives, and procedures.
- Ability to analyze and assess programs, policies, and operational needs and make appropriate adjustments.
- Ability to identify and respond to sensitive community and organizational issues, concerns, and needs.
- Ability to devise and implement new and improved operating and record-keeping procedures and systems.
- Ability to prepare and control departmental budget and assist with the preparation and control of City budget.
- Ability to prepare accurate financial and statistical reports.
- Ability to make presentations before the City Council and other groups.
- Ability to supervise and train subordinate personnel.
- Ability to delegate authority and responsibility.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to establish and maintain effective working relationships with those contacted in the course of work.
Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain this required knowledge would be:
Graduation from an accredited college or university with a Bachelor's degree in finance, accounting, human resources, public administration, business administration, or related field and five years of responsible professional experience, preferably with a governmental agency covering a wide-array of functions, and including at least two years in a supervisory or administrative capacity in the areas of municipal finance, budgeting, or human resources.
Possession of a Master's Degree, SHRM-CP/SHRM-SCP or similar HR certification and/or a Certified Public Accountant's certification is highly desirable.
Licenses/CertificatesPossession of a valid Class C California Driver's License with a safe driving record is required and must be maintained as valid during the course of employment.
