HR Coordinator

2 weeks ago

Thousand Oaks, California, United States University Village Thousand Oaks CCRC LLC Full time
Job Overview

University Village Thousand Oaks is seeking a dedicated HR Coordinator to join our team.

POSITION SUMMARY:

The HR Coordinator is responsible for managing employee records, facilitating onboarding processes, and providing support to the Human Resources Director with various administrative tasks and projects.

KEY RESPONSIBILITIES:

  • Deliver exceptional service to residents, staff, and external stakeholders.
  • Input and update employment information and produce employee reports within the Human Resources Information System (HRIS).
  • Organize and maintain employee files, work permits, and confidential HR documents. Coordinate onboarding sessions that create a welcoming experience for new hires. Assist the HR team in organizing events such as employee recognition programs and seasonal gatherings.
  • Conduct initial screening processes, including reviewing resumes, phone interviews, and in-person assessments. Collaborate with hiring managers on candidate evaluations and perform reference checks as necessary.
  • Investigate and address employee inquiries regarding HR policies and procedures.
  • Support the HR team with various administrative tasks and projects, which may include recruitment, employee engagement activities, training initiatives, and job referrals.
  • Perform additional duties as assigned.

REQUIREMENTS:

  • Bachelor's degree or equivalent professional experience.
  • 1-2 years of experience in human resources is preferred.
  • Experience managing high call volumes, multitasking, and general office responsibilities.
  • Proficient in Microsoft Office applications.
  • Effective communication skills in English and basic mathematical abilities.
  • Familiarity with ADP Workforce Now is advantageous.
  • HR certification is a plus.

Why Join Us at University Village Thousand Oaks:

As a Continuing Care Retirement Community (CCRC), we provide a range of living options and services for our residents, including dining, housekeeping, maintenance, transportation, fitness, wellness programs, and various activities. We are committed to fostering an environment where our employees can achieve their goals and thrive in their roles. We prioritize employee feedback and continuously strive to enhance the workplace experience.

What We Seek:

Our ideal candidate will demonstrate reliability and adhere to safety protocols and tasks assigned by supervisors.

  • High School Diploma or GED.
  • Current certifications in First Aid, CPR, AED, and EMT are required.
  • A minimum of 1 year of EMT experience is preferred. Ability to exercise sound judgment and remain composed in emergencies is essential. Previous experience in security, safety, or medical response is a plus.
  • Must be able to comprehend and follow instructions in English. Strong verbal and written communication skills and basic arithmetic proficiency are required.
  • Exceptional customer service and hospitality skills are essential.
  • Familiarity with computers and the ability to learn and operate safety systems and equipment is necessary.
  • Prior experience working with senior populations is preferred.
  • Must have a clear criminal record as per FBI and DOF standards.
  • Legally authorized to work in the United States.

We are an equal opportunity employer committed to diversity and inclusion in the workplace, ensuring that all candidates are treated fairly and without discrimination.

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