Office Support and Project Coordinator
2 weeks ago
Hoyle Tanner is in search of a part-time, highly organized, and detail-oriented Office Support and Project Coordinator to become a vital part of our team, working 20-25 hours each week. The successful candidate will play a key role in providing administrative assistance to ensure the smooth functioning of our office while supporting project teams with contracts, invoicing, financial management, and client interactions.
Key Responsibilities:
- Manage and route incoming phone calls
- Offer administrative support to office personnel
- Input and maintain project data and plans in Deltek, with guidance
- Organize filing systems, including insurance documents, contracts, agreements, and project files
- Support project teams with contracts, invoicing, financial tasks, and client communication
- Draft, edit, and format letters, memos, and correspondence, including agreements and reports
- Perform copying, scanning, faxing, and other administrative duties
- Assist in preparing for meetings and managing calendars
- Help coordinate travel and event logistics
Qualifications:
- Associate's degree or equivalent experience
- 2-5 years of administrative experience
- Proficient in Adobe and Bluebeam software
- Familiarity with office management systems and procedures
- Strong skills in MS Office, particularly MS Excel and MS PowerPoint, along with Adobe and Bluebeam
- Exceptional time management abilities and prioritization skills
- Meticulous attention to detail and problem-solving capabilities
- Outstanding written and verbal communication skills
- Strong organizational skills with the capacity to handle multiple tasks
- Experience with Deltek is a significant advantage
If you are a proactive individual who can work independently as well as collaboratively, we invite you to consider this rewarding opportunity. We provide a competitive salary, comprehensive benefits, and a supportive work environment.
Hoyle Tanner is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Hoyle Tanner does not currently offer sponsorship and participates in E-Verify.
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