Invoice Processing Accountant

2 weeks ago

Little Rock, Arkansas, United States CARTI Full time

Under the guidance of the Controller, the Accounts Payable Specialist will serve as a vital asset to the accounting team, responsible for managing Accounts Payable operations and ensuring compliance with all financial reporting timelines established by the Controller and CFO.

KEY RESPONSIBILITIES:

  • Examine all incoming Purchase Orders and Invoices for appropriate approvals.
  • Conduct vendor account reconciliations using a three-way match methodology.
  • Comprehend the company’s General Ledger framework and verify all incoming invoices for correct general ledger coding in accordance with GAAP.
  • Oversee the payment of outstanding invoices by reviewing cash management and account/invoice due dates.
  • Facilitate and finalize monthly closing processes.
  • Assist in the preparation, evaluation, and updating of schedules for allocated costs.
  • Process annual lease and recurring invoice schedules for Executive endorsement.
  • Generate and distribute financial operations reports to various departments.
  • Support financial and tax audits by addressing fieldwork PBC requests.
  • Contribute to the documentation and monitoring of internal controls.
  • Engage in additional projects as assigned.

EDUCATION AND QUALIFICATIONS:

High School diploma or equivalent.

EXPERIENCE AND SKILLS:

  • At least 3 years of experience in Accounts Payable, with a solid understanding of general ledger accounts and their relationship to Accounts Payable.
  • Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP).
  • Familiarity with Oracle is advantageous.
  • Experience in the not-for-profit and healthcare sectors is a plus.
  • Proficient in Microsoft Excel, with experience in complex spreadsheets and pivot tables.
  • Strong analytical and accounting capabilities.
  • Ability to meet deadlines consistently.
  • Excellent communication and interpersonal skills.
  • Capacity to operate independently with minimal daily supervision.
  • Ability to collaborate effectively with all levels of staff, management, and external agencies.

REASONING ABILITY:

  • Ability to resolve practical issues and manage a variety of concrete variables in situations with limited standardization.
  • Ability to interpret various instructions provided in written, oral, or schedule form.

INTERPERSONAL SKILLS:

  • Must communicate effectively both verbally and in writing.
  • Must engage and exchange information regarding patients with physicians and other departmental personnel, as well as outside agencies, while maintaining patient confidentiality.

PHYSICAL DEMANDS:

  • The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
  • While performing the duties of this role, the employee is regularly required to talk or hear.
  • The employee frequently is required to stand, walk, sit, use hands to handle or feel objects, tools, or controls; and reach with hands and arms.
  • Specific vision abilities required by this role include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment described here is representative of those an employee may encounter while performing the essential functions of this position. This role may involve potential exposure to infectious diseases. Colleagues are provided with appropriate vaccinations and safety training.

ADDITIONAL NOTES:

This description aims to outline the essential job functions, general supplemental functions, and core requirements for the performance of the role. It is not an exhaustive list of all duties, responsibilities, and requirements for the position. Other functions may be assigned, and management retains the right to modify duties at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

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