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Office Support Specialist

2 months ago

Newport Beach, United States 50191 Hub International Insurance Services Inc. Full time

About 50191 Hub International Insurance Services Inc.

We are a leading insurance broker with over 530 offices across North America, providing tailored insurance solutions to businesses and individuals.

Job Summary

We are seeking an Administrative Assistant to serve as the face of our office, providing exceptional customer service and administrative support to our clients and staff.

Key Responsibilities

  • Provide a warm greeting to all visitors and staff
  • Answer and direct phone calls
  • Process key cards, transponders, and fitness center paperwork for new hires
  • Assist with the coordination of on-site employee events, lunches, etc.
  • Order nameplates for new employees
  • Assist clients with identifying their servicer in the system
  • Process mail and add currency to postage machine
  • Assist with processing checks
  • Order office supplies, including coffee and tea
  • Ensure copy machines are working and coordinate needed repairs with vendors
  • Validate parking for guests
  • Coordinate janitorial services requests with the property manager
  • Perform other general support responsibilities

Requirements

  • 3+ years of general office experience
  • Exceptional customer service experience
  • Demonstrated computer proficiency with Outlook and Microsoft Office Suite
  • Keen attention to detail
  • Demonstrated organizational skills

What We Offer

We care about our people and offer a competitive salary, bonus potential, and a variety of benefits to help you reach your health, retirement, and professional goals.