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Executive Administrative Coordinator

2 months ago

Worcester, Massachusetts, United States Optum Full time
Company Overview:
Optum is a worldwide organization dedicated to enhancing health through innovative technology and services, impacting millions of lives positively. Our culture emphasizes diversity and inclusion, fostering a supportive environment for career growth and development.

Position Summary:
We are seeking a highly skilled Senior Administrative Assistant to provide essential support for our leadership team. This role involves comprehensive calendar management, meeting coordination, and administrative tasks that ensure the smooth operation of our department.

Key Responsibilities:
  • Deliver exceptional administrative support with a focus on professionalism and performance.
  • Assist the Director and leadership with effective calendar management and communication strategies.
  • Organize and facilitate meetings, including logistics and preparation of necessary materials.
  • Utilize various software applications to create presentations, reports, and documentation.
  • Maintain and distribute essential organizational resources and reports.
  • Develop efficient processes to enhance administrative workflows.
  • Support project management activities as directed by team leaders.
  • Ensure proper documentation is posted on relevant communication platforms.
  • Oversee internal communications and take appropriate actions as necessary.
  • Manage multiple projects with various stakeholders effectively.

Qualifications:
Required:
  • High school diploma or equivalent experience.
  • Minimum of 18 years of age.
  • Experience in coordinating large meetings, including virtual formats.
  • Proficient in Microsoft Office applications, particularly Outlook, PowerPoint, and Excel.
  • Strong verbal and written communication skills.
  • Ability to manage multiple tasks and deadlines with attention to detail.
  • Experience in a large corporate environment.

Preferred:
  • Experience in a fast-paced, matrixed organization.
  • 3+ years of administrative experience supporting executives.

Soft Skills:
  • Exceptional organizational and multitasking abilities.
  • Self-motivated with a keen eye for detail.
  • Strong interpersonal and communication skills.
  • Professional demeanor with the ability to interact with individuals at all levels.

At Optum, we are committed to creating a healthier world for everyone, addressing health disparities, and promoting equitable care. We value diversity and strive to provide an inclusive workplace for all.