Billing Coordinator for Legal Services

2 weeks ago

Dallas, Texas, United States Bonnie Jones Associates, LLC Full time
Job Overview

Position: Billing Coordinator for Legal Services

Location: Dallas, TX

This is a newly established position resulting from the expansion of a prominent law office.

This role offers a hybrid work arrangement following the training period.

Standard working hours are Monday to Friday, from 8:30 AM to 5 PM.

The compensation package ranges from $75,000 to $100,000, depending on experience and qualifications.

A leading global law firm with offices around the world is seeking a Billing Coordinator to join a dedicated team of 70 professionals.

The firm prioritizes a healthy work-life balance, with minimal after-hours work and no weekend coverage required, while providing direct access to essential resources for success within a stable and growing organization featuring diverse practice areas.

As the Billing Coordinator, your responsibilities will include assisting attorneys in preparing intricate invoices (including joint billing, narrative modifications, split invoices, delayed splits, transfers, and extensive edits) for clients, ensuring timely processing in accordance with client agreements. You will address billing inquiries, investigate billing-related issues, and prepare and distribute billing proformas, invoices, and related reports. The Billing Coordinator will serve as the billing consultant for attorneys and legal support staff, ensuring all transactions comply with accounting standards. Regular collaboration with various accounting departments, such as e-billing, Accounts Receivable, Cash Applications, Cost Recovery, Pricing, Client Arrangements, Accounts Payable, and Revenue Management, will be essential.

Key Responsibilities:

  • Execute daily billing tasks to support partners, attorneys, and clients.
  • Responsibilities encompass Proforma generation and modifications, compiling timecard summaries, updating matter and Timekeeper rates, and generating client reports as requested by partners and attorneys.
  • Ensure timely, accurate, and accepted invoices on a monthly basis. Follow up with billing partners and others to resolve client billing concerns and guarantee invoice approval and billing.
  • Comprehend and ensure proper application of client Outside Counsel Guidelines and fee arrangements.
  • Guarantee that electronic invoices are processed accurately and efficiently, promptly addressing any rejections or reductions.
  • Exhibit professional communication skills, maintaining courteous interactions with partners, attorneys, legal support staff, accounting personnel, vendors, and clients while upholding confidentiality.

Qualifications and Experience:

  • Bachelor's degree or a minimum of two years of relevant experience.
  • 3-15 years of billing experience within a law firm.
  • Experience should encompass complex billing tasks. (Examples of complex billing include joint billing, narrative modifications, split invoices, delayed splits, transfers, and extensive edits)
  • Experience with e-billing teams is required.
  • Proficiency in MS Word and Excel is necessary.
  • Understanding of general accounting principles as they pertain to billing and Accounts Receivable.
  • Preferred qualifications include:
  • Fluency in Spanish and English is advantageous.
  • Experience with 3E and e-billing platforms.

The firm provides exceptional benefits typically associated with large firms, including health, vision, and dental insurance coverage from day one; pension plans with a 5% contribution from the firm based on eligible pay (including base salary and bonuses), with full vesting after three years of service; and immediate enrollment in a 401k plan with pre-tax and post-tax contribution options. Employees receive 23 days of paid time off, along with opportunities for additional learning and development.

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