Billing Operations Specialist

1 week ago


Dallas, Texas, United States Catapult Solutions Group Full time
Job Overview

Position Title: E-Billing Coordinator

Department: Billing

Role Type: Permanent (Direct-Hire)

Company Overview

Catapult Solutions Group is a distinguished entity in the legal services sector, recognized for its unwavering dedication to providing top-tier legal support. The organization operates with a strong emphasis on integrity, professionalism, and a client-focused methodology, catering to a diverse clientele across various industries.

Position Summary

The E-Billing Coordinator is integral to the seamless execution of electronic billing operations within the organization. This role encompasses the comprehensive management of the e-billing lifecycle, ensuring all processes are executed with precision and compliance. The ideal candidate will cultivate and sustain professional relationships with attorneys, clients, and internal staff to uphold billing standards and requirements.

Key Responsibilities

  • Develop and maintain professional relationships with attorneys, clients, and team members to ensure adherence to billing protocols.
  • Oversee the maintenance and processing of electronic invoices through various e-billing platforms, which includes budgeting, transaction validation, and documentation.
  • Ensure compliance with e-billing format standards, including Uniform Task Based Management Systems (UTBMS) and LEDES formatting as mandated by clients.
  • Manage all transactions related to requests for pro forma, bill adjustments, and edits, including narrative modifications and time/cost transfers.
  • Proactively monitor and resolve e-billing discrepancies and rejections.
  • Maintain specialized client rate tables and billing formats as directed by attorneys.
  • Review and process unbilled write-offs effectively.
  • Assist attorneys and administrative staff with e-billing inquiries and issues.
  • Support the preparation of weekly and monthly e-billing reports and pro formas as necessary.
  • Collaborate with the Billing Manager and/or Billing Supervisor on special projects and reporting tasks as required.

Qualifications and Skills

  • Proven experience with electronic billing systems and submission processes.
  • High school diploma required; additional college coursework is preferred.
  • A minimum of 2 years of billing experience in a professional services environment.
  • Strong proficiency in computer applications, including:
    • Excel (worksheet formatting, formula creation, data sorting).
    • Client billing applications via internet or file transfer.
    • Microsoft Office Suite (Outlook, Word).
  • Ability to swiftly identify and resolve issues.
  • Understanding of fundamental accounting principles.
  • Exceptional communication skills with the ability to engage with personnel at all levels.
  • Meticulous attention to detail and accuracy.

Preferred Qualifications

  • Experience with legal billing software or systems.
  • Familiarity with legal terminology and billing practices.
  • Knowledge of UTBMS and LEDES billing formats.

Compensation and Benefits

  • Competitive salary commensurate with experience and qualifications.
  • Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
  • Opportunities for professional development and career advancement.
  • A collaborative and supportive work environment.

We are looking for a dedicated E-Billing Coordinator to join Catapult Solutions Group, where excellence and client satisfaction are paramount.

Keywords: E-Billing | Legal Billing | Billing Coordinator | Professional Services | UTBMS | LEDES | Client Billing | Billing Software



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