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Administrative Coordinator

2 months ago

Peoria, Illinois, United States Caterpillar Full time
About the Role

Caterpillar Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide support to the Vice Presidents of Operations and Product. This role involves extensive international and domestic scheduling, visa coordination, and expense book reconciliation, as well as maintaining professionalism and confidentiality.

Key Responsibilities
  • Conduct research, compile data, and analyze information for meetings, presentations, and ad-hoc projects, taking minutes and following up on action items as necessary.
  • Efficiently manage the scheduling of the Vice Presidents, including arranging meetings, appointments, and travel arrangements.
  • Create visually engaging and informative PowerPoint presentations for various business purposes.
  • Assist in preparing materials and documents for presentations and meetings, ensuring accuracy and professionalism.
  • Organize and coordinate executive outreach efforts, manage sensitive matters with confidentiality, and ensure the smooth operation of daily activities.
  • Coordinate logistics for company events, including venue bookings, catering, and attendee management.
  • Serve as a primary point of contact for visa coordination and document management for international trips, ensuring compliance with relevant regulations and guidelines.
  • Reconcile and consolidate expense reports, ensuring accuracy and adherence to company policies and procedures.
Requirements
  • Accuracy and attention to detail to ensure schedules, presentations, and documents are error-free and professional.
  • Ability to prioritize tasks and manage multiple responsibilities efficiently.
  • Strong office administration skills, including proficiency in Microsoft Office applications, particularly Outlook, Teams, and PowerPoint.
  • Flexibility and adaptability to changing priorities, schedules, and requirements in a fast-paced corporate environment.
  • Clear and concise communication skills to coordinate with executives, colleagues, and external stakeholders.
About Caterpillar

Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines, and diesel-electric locomotives. We're committed to helping customers build a better, more sustainable world and are dedicated to reducing our carbon footprint.

We offer a total rewards package that provides day one benefits, including medical, dental, vision, RX, and 401(k), as well as the potential for an annual bonus. Additional benefits include paid vacation days and paid holidays (prorated based on hire date).