Medical Office Coordinator

4 weeks ago

New Britain, Connecticut, United States ECHN Full time

Job Summary

We are seeking a highly skilled and detail-oriented Medical Office Coordinator to join our team. As a Medical Office Coordinator, you will play a vital role in ensuring the smooth operation of our medical office settings.

About ECHN

Our organization is dedicated to providing high-quality patient care and increasing medical office productivity. We are committed to creating a positive work environment that values teamwork, excellent communication skills, and a passion for delivering exceptional patient care.

Responsibilities

  • Greet patients and prepare them for physician examination per established office protocol.
  • Keep information in the patient's chart current per established requirements.
  • Document all sample medication dispensed in the medical record.
  • Provide oversight to vaccine program following State guidelines.
  • Checks and restocks rooms with necessary supplies and ensures exam rooms are prepared for the day.
  • Keep inventory of medical supplies and report them to Office Coordinator/Practice Manager for reorder.
  • Report malfunction of medical equipment to Office Coordinator/Practice Manager.
  • Properly cleans and sterilizes equipment and prepares surgical trays as indicated by the physician.
  • Assist physician/practitioner with office surgical procedures.
  • Perform EKG and Spirometry as ordered.
  • Report lab results to patients and follow through with any physician instructions to patients for follow up or change in medication, including scheduling appointment when necessary.
  • Answer requests from pharmacies for prescription refills per office protocol.
  • Prepare specimens and paperwork to submit to reference lab for testing as directed my physician or midlevel.
  • Instruct patients on how to properly collect sterile urine specimens.
  • On a monthly basis check all medications (including samples) and appropriately dispose of expired medications.
  • Obtain precertifications for tests, procedures, treatments, medications, and hospitalizations as needed.
  • Schedule and arrange referrals and outside testing for patients as directed by physician.
  • Maintain work area in a neat and organized manner.
  • Maintain appropriate documentation of compliance with CLIA regulations.
  • Primary Care staff participates in Patient Centered Medical Home Care Team collaborations.
  • May be required to float to other offices and/or perform other duties as requested by Management.
  • Maintain confidentiality and adhere to HIPPA requirements.

Requirements

  • Previous experience working in a medical facility is preferred.
  • Must have a high school diploma or equivalent, AND one of the following: Completed a Medical Assistant Program OR Certification/Registration as an MA OR 5+ years of experience as a Medical Assistant in lieu of being a Registered MA/ or attended an MA Program OR 5+ years of experience as a Nurse Assistant, or a Certified Nurse Assistant with at least 1 year of experience.
  • Comfortable working in a fast-paced confidential medical environment.
  • Must be team oriented with excellent written and verbal communication skills.
  • Knowledge of common safety hazards and precautions to establish and maintain a safe work environment.
  • Lifting physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, care, push and /or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination.
  • Ability to maintain working relationships and interact with patients and employees on a daily basis.
  • Reliable transportation and the ability to float to other offices when needed.
  • Strong computer and keyboarding skills.

Salary Information

The estimated salary for this position is $45,000 - $60,000 per year, based on industry standards and comparable positions in the region.

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