Administrative Assistant

1 week ago


Idaho Falls, Idaho, United States Idaho National Laboratory Full time
Job Summary

We are seeking an Administrative Assistant to join our team at Idaho National Laboratory's Central Facilities. This role will provide administrative support to multiple managers in the Site Utilities department, working a 4x10 schedule with every Friday off.

Key Responsibilities
  • Compose, edit, and proof a variety of documents, reports, and correspondence, including creating charts and graphs for oral presentations.
  • Initiate and respond to correspondence, respond to problems and inquiries, and complete periodic and special reports.
  • Order supplies by generating requisitions through proper channels and serve as the contact and escort for vendors performing maintenance on office equipment.
  • Receive, refer, and answer communications regarding organization activities, maintain multiple calendars with accuracy and efficiency to resolve scheduling conflicts and coordinate collaborative meetings.
  • Support office operations by coordinating requests for information or providing general direction to others across INL, coordinate travel accommodations, and prepare travel expense records.
  • Handle sensitive data and materials according to protocol, maintain surveillance against security infractions and violations, and ensure special record-keeping requirements are met for various record classifications.
  • Manage logistical space coordination and onboarding of new employees, facilitate phone/move requests and other maintenance and service requests for employees, and monitor the status of critical items, assignments, and deadlines to ensure completion.
Qualifications
  • High school diploma or equivalent, and 4 years of relevant experience.
Benefits
  • Medical, Dental, Vision, and Flexible Spending Accounts.
  • 401(k) with a 4.2% employer contribution and up to 4.8% match.
  • Paid time off (personal leave).
  • Employee Education Program (tuition assistance).

Idaho National Laboratory is an Equal Employment Opportunity (EEO) employer and is committed to providing a diverse and inclusive work environment. We are an affirmative action employer and encourage applications from qualified individuals with disabilities and protected veterans.



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