Administrative Program Coordinator

2 weeks ago

Elko, Nevada, United States Communities in School Nevada Full time
Job Overview

Our Commitment to Community.

Communities In Schools of Nevada is dedicated to empowering every child to reach their full potential. Our mission is to ensure that all students have access to the resources and support they need to succeed, regardless of their circumstances.

Position Summary

The Administrative Program Coordinator plays a crucial role in maintaining the operational efficiency of our office. This position provides essential support to the Executive Director in fundraising initiatives, special events, and development activities. A comprehensive understanding of organizational operations is essential, along with the ability to adapt to various work styles. This role requires a positive attitude, professionalism, and the capability to manage multiple tasks simultaneously.

Key Responsibilities

General Program Coordination:

  • Oversee local youth service programs, including volunteer recruitment and supervision.
  • Manage scheduling, coordination, and data tracking related to youth services.
  • Foster and maintain positive relationships with school staff and community partners.
  • Ensure timely communication of updates to Site Coordinators regarding program developments.
  • Complete necessary documentation, including monthly reports and service scheduling.
  • Assist in inventory management.
  • Conduct data collection as required by program partners.

Administrative Support:

  • Perform office tasks such as filing, report generation, and meeting preparation.
  • Handle incoming communications and manage office correspondence.
  • Organize and maintain both physical and digital filing systems.
  • Welcome clients and visitors, providing assistance as needed.
  • Update and maintain documentation and records.
  • Support the organization of common office areas.
  • Conduct general office duties and errands.
  • Manage supply inventory and reorder as necessary.
  • Ensure proper maintenance of office equipment.
  • Assist with client reception duties as required.
  • Maintain databases by entering and updating information.
  • Attend advisory council meetings and document minutes for the Executive Director.
  • Assist in procuring items for meetings and events.

Development and Fundraising:

  • Support tracking of donor acknowledgment letters.
  • Gather content for social media initiatives.
  • Organize affiliate success stories and impact reports.
  • Assist the Executive Director in preparing for meetings and site visits.
  • Represent the organization at community collaboration meetings.
  • Participate in outreach and marketing events.
  • Support the planning and execution of special events and fundraising activities.
  • Perform additional development-related tasks as assigned.

Qualifications

  • A Bachelor's degree is preferred, particularly in fields such as journalism, marketing, or related areas.
  • Prior experience in office administration or a related field is advantageous.
  • A strong interest in fundraising, marketing, and nonprofit development is highly desirable.
  • Excellent written and verbal communication skills are essential.
  • Proficiency in Microsoft Office 365 is required.
  • A personable demeanor with strong interpersonal skills is important.
  • Ability to work independently with minimal supervision.
  • Detail-oriented and well-organized.

Work Environment

  • The work environment is primarily indoors, with occasional exposure to outdoor conditions.
  • Travel may be required for school site visits and events.
  • Noise levels are typical of a business office and educational setting.
  • Use of personal transportation may be necessary.

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