Procurement Coordinator

6 days ago

Salt Lake, Utah, United States Overhead Door Full time
About the Role

The Contract Administrator role is a critical position that requires a highly organized, detail-oriented, and proactive individual with excellent communication skills. As a Contract Administrator, you will be responsible for analyzing and interpreting a wide range of documentation, negotiating contract terms and conditions, and maintaining files for contracts.

Key Responsibilities
  • Maintain a status log of contracts from initial request to final execution.
  • Maintain a digital system of contracts, records, and other documentation.
  • Monitor and maintain contracts management software and database information with data entry and keeping project information up to date.
  • Exposure to contracts and working on projects in a support role.
  • Analyze potential risks involved with specific contract language and collaborate with the legal team as needed.
  • Follow up communications with customers regarding initial negotiation.
  • Ensure contract execution in accordance with company policy.
  • Daily communications with Project Managers, Project Coordinators, Engineers, District Sales Managers/Specifiers, Management Staff, Accounting Department, and Sales Support as needed.
  • Clearly explain contract terminology to clients and other interested parties in simple, everyday language.
  • Provide the sales management team with necessary information to make quality business decisions and optimize revenue.
  • Maintain close contact with customers to maintain, preserve, and enhance the company's image with its customers, thus ensuring favorable long-term relationships.
  • Be able to read and review contracts, service contracts, purchase orders, master subcontract agreements, quotations, and other contract documents for projects under $100,000 within 1 year of employment.
  • Identify, negotiate, suggest solutions for problems and concerns, and make revisions accordingly with some oversight for contracts under $100,000 within 1 year of employment with oversight.
  • Prepare amendments, addendums, and contract extension documents for contracts under $100,000 with oversight within 1 year of employment.
Qualifications
  • Proficient computer skills, including Microsoft Office and Excel.
  • Data entry experience.
  • Working knowledge of general office equipment.
  • Ability to keep attention to detail with an ability to spot errors.
  • Strong analytical, organizational, and time management skills.
  • Experience working within a customer-oriented environment and providing quality service.
  • Ability to participate productively as a contributing member in a team environment.
  • Experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience.
  • Ability to prioritize own workload to meet deadlines.
  • Strong verbal and written communication skills with a customer focus.
  • Good organization skills and ability to multitask on several contracts simultaneously.
  • Curiosity in learning new things and confidence in asking questions.

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