Procurement Operations Coordinator
1 week ago
Privacy Notice
Procurement Support Specialist
At Instructure, we recognize the importance of individuals in achieving growth and success. Our mission is to enhance this potential by developing user-friendly products that streamline learning and personal advancement, foster meaningful connections, and motivate individuals to excel in their educational and professional journeys.
We are currently looking for an enthusiastic Procurement Support Specialist who has a background in a dynamic, collaborative team setting. The ideal candidate should possess familiarity with systems such as NetSuite, Coupa, and SpringCM/Docusign, and demonstrate self-motivation, exceptional organizational skills, and attention to detail.
Key Responsibilities:
- Manage and oversee the purchase request workflow for various global entities.
- Ensure that all necessary approvals are secured.
- Confirm accurate coding and currency specifications.
- Examine vendor agreements and maintain a comprehensive database of vendor and associated contracts.
- Identify contract terms, perform TIN matching, and update contact and banking information as needed.
- Assist in the preparation of annual 1099 forms.
- Collaborate with all departments monthly to gather budgetary information and accruals.
- Conduct monthly accrual reconciliations and support month-end closing activities.
- Facilitate quarterly audit requests and assist in resolving any accrual or vendor-related issues.
- Provide prompt customer service by addressing vendor and internal inquiries.
- Identify and assist in resolving process improvement opportunities.
Qualifications:
- A minimum of 3 years of experience in Procurement.
- Proficiency in Microsoft Excel and Word is essential.
- Highly organized and detail-oriented with a proactive approach to daily tasks and projects.
- A Bachelor's degree or progress towards a degree is preferred.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines with minimal supervision.
- Strong written and verbal communication skills.
- Capability to thrive in a fast-paced, collaborative team environment.
- Flexibility and willingness to assist with various tasks as required.
- Experience with Coupa and NetSuite is advantageous.
Benefits:
- Competitive salary and 401k plan.
- Comprehensive medical, dental, disability, and life insurance coverage.
- Health Savings Account (HSA) program, vision care, voluntary life, and AD&D insurance.
- Generous paid time off, including 10 paid holidays and flexible work schedules.
- Fitness club memberships and wellness initiatives.
- Fully-stocked kitchens and catered lunches.
- Choice of iMac or MacBook for work purposes.
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