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Event Management Coordinator

2 months ago

Baltimore, Maryland, United States Seakeeper Full time

Event Management Coordinator - Remote

Sales, Service & Strategy

Minimum Experience: Mid-level

ROLE OVERVIEW

The Event Management Coordinator plays a crucial role in orchestrating various regional, OEM, Dealer, and tournament event schedules, logistics, and display setups. This position also involves supporting the demo boat program, ensuring a seamless operation.

KEY RESPONSIBILITIES

  • Collaborate with internal teams to establish, maintain, and disseminate a comprehensive regional event calendar.
  • Uphold the Seakeeper brand's reputation by ensuring high-quality representation at events nationwide.
  • Oversee the approval, booking, negotiation, and contracting of booth spaces to secure optimal placements at events.
  • Manage the execution of regional events, which includes:
    • Coordinating all show orders, shipping logistics, and travel arrangements related to events.
    • Supervising on-site booth management before, during, and after events, including vendor negotiations and service contracts to ensure booths are ready and dismantled efficiently.
    • Engaging with external partners to guarantee that events and sponsorship elements align with brand objectives.
    • Tracking and ordering marketing materials for each event.
    • Overseeing lead collection during events, ensuring the availability of appropriate materials, and communicating leads to relevant teams post-event.
  • Manage the storage, inventory, shipping, and logistics of Seakeeper's display materials across the country.
  • Monitor and adhere to event budgets, ensuring financial efficiency.
  • Develop new display equipment and materials as needed.
  • Submit expense reports and purchase orders through the designated financial system.
  • Ensure all events align with company and sales strategies, providing constructive feedback when necessary.
  • Maintain an updated Display Assets list to track the location of each unit during events.

QUALIFICATIONS

MUST-HAVES:

  • 3-5 years of relevant experience in event coordination.
  • Willingness to travel up to 50% of the time, both domestically and internationally, with availability for some weekends and evenings; a valid passport is required.
  • Exemplary professionalism, responsiveness, resourcefulness, and flexibility, coupled with exceptional organizational skills.
  • Adept at collaborating with multiple teams, both internally and externally.
  • Experience in project management, capable of juggling various projects simultaneously.
  • Ability to maintain composure and a positive attitude in dynamic and high-pressure environments.
  • Self-motivated with strong integrity and superior time management, multitasking, organizational, and prioritization skills.
  • Proficient problem solver who takes pride in delivering quality work.

NICE-TO-HAVES:

  • Experience in the marine industry or a passion for boating.
  • Familiarity with project management tools such as Wrike.
  • Experience with lead generation tools like Lead Liaison.

WORK ENVIRONMENT

This role is fully remote, with a preference for candidates located in the Northeast region. You will report to the Event Manager.

ABOUT SEAKEEPER

Seakeeper is dedicated to enhancing the boating experience through innovative products that eliminate boat roll, allowing for a more enjoyable time on the water. We pride ourselves on our dynamic team culture, where every member has the opportunity to contribute to our mission and drive improvements.