Program Coordinator for Educational Initiatives
2 weeks ago
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process.
Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process.
Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Department of Geosciences at Penn State is in search of a Program Coordinator for Educational Initiatives to support administrative and financial operations while delivering exceptional customer service.
This role will be crucial to the International GeoBiology Course (IGC), the Consortium for Planetary and Exoplanetary Science and Technology (CPEST), and Dr. Kate Freeman's laboratory.
Key Responsibilities:
Oversee the coordination, planning, and organization of the IGC and associated events such as the Mini-Symposium, including:
- Coordinate field excursions, guest speaker engagements, and course activities (both domestically and internationally).
- Arrange catering services, secure venues, and manage lodging logistics for participants.
- Facilitate course registration and manage tuition payments.
- Procure supplies and compile all course-related documentation.
- Reconcile expenses, process honorarium payments, and generate the final budget report.
Communication Management:
- Develop announcement and marketing emails, maintain listservs, and act as the primary contact for course-related inquiries.
- Update and maintain the course webpage.
- Create job postings for undergraduate student positions.
- Organize recurring IGC Alumni Meetings at relevant conferences.
Event Coordination for CPEST:
- Manage venue selection, guest speaker logistics, and accommodation arrangements.
- Order necessary supplies and prepare event schedules.
- Reconcile expenses and prepare the final budget report.
Support for Dr. Freeman's Laboratory:
- Order supplies and manage travel expense reconciliations.
- Ensure compliance with Penn State lab safety training for new students.
- Collaborate with OPP and manage scheduling.
- Assist with award reporting.
The College of Earth and Mineral Sciences is committed to cultivating a skilled, inclusive, and culturally competent workforce.
We believe that our collective future is guided by fundamental principles of fairness, mutual respect, and commitment to one another.
Applicants are encouraged to provide evidence of their commitment to promoting diversity, equity, inclusive excellence, and belonging, as well as engagement that fosters an inclusive environment in their department or workplace.
Essential Skills:
- Excellent written and verbal communication skills.
- Strong attention to detail.
- Ability to maintain confidentiality.
- Willingness to thrive in a fast-paced, collaborative environment.
- Commitment to promoting diversity, equity, inclusion, and belonging.
- Experience with financial and human resources information systems such as Workday, SIMBA, SAP Concur, or similar platforms.
Required Qualifications:
This position requires a High School Diploma/GED or Vocational Training/Degree or higher plus two years of relevant experience or an equivalent combination of education and experience.
Flexible Work Arrangement:
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
Application Instructions:
To apply, applicants must include a cover letter and resume with their application.
Position Type:
Full-Time
FLSA Status:
Non-Exempt
Additional Information:
This is a limited-term appointment funded for one year from the date of hire with the possibility of re-funding.
Benefits Information:
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (18 days per year; accrued on a monthly basis), sick time (12 days a year; accrued on a monthly basis), and paid holidays (14 per calendar year).
The salary range for this position, including all possible grades is:
$38, $55,500.00 Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).
The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.
The ASR is available for review here.Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
If you are unable to use our online application process due to an impairment or disability, please contact.-
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