Administrative Assistant
7 hours ago
We are seeking a highly skilled and organized Administrative Assistant to support our senior executives in a fast-paced television production office. The ideal candidate will have strong verbal and written communication skills, with full fluency in spoken and written Spanish and English.
Key Responsibilities- Scheduling: Effectively maintain the executives' daily calendars, coordinate internal and external stakeholders, and arrange domestic and international travel.
- Travel Arrangements: Arrange travel, including booking flights, research visa requirements, and prepare business information packets.
- Expense Reports: Create and track corporate expense reports, ensuring swift monetary reimbursement and compliance with company policy.
- Telephone Calls: Answer phones, take messages, and inform executives at first opportunity.
- Approvals: Track approval requests for executives, ensuring timely approval of travel, payments, and corporate expenses.
- Filing: Maintain and update filing systems, keep paper and digital files organized, and update invitations databases.
- Translations/PowerPoint Presentations: Translate emails, memos, and special projects, and prepare PowerPoint presentations for special meetings.
- Routines: Provide daily coffee, water, and lunch runs for executives, and perform other administrative tasks as needed.
- 5+ years of experience supporting senior executives, preferably in the entertainment industry.
- Bachelor's degree or equivalent experience.
- Strong organizational and project management skills, with impeccable attention to detail.
- Ability to handle confidential and sensitive information effectively.
- Proficiency in Microsoft Office and ability to master new software applications.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. We are committed to diversity and inclusion in the workplace. If you are an individual with a disability and require accommodation in the application process, please contact us at https://www.yoh.com/applicants-with-disabilities.
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