Accounts Receivable and Billing Coordinator
2 weeks ago
A dynamic organization is seeking an Accounts Receivable and Billing Coordinator to enhance their financial team.
Key Responsibilities:
- Invoicing:
- Generate and dispatch precise invoices to clients in accordance with established agreements.
- Ensure timely and accurate recording of all billing transactions.
- Collaborate with various departments to facilitate prompt billing requests.
- Identify and resolve billing discrepancies swiftly.
- Review and secure necessary approvals for credit memos.
- Upload invoices and relevant documentation into client portals as required.
- Collections:
- Monitor outstanding receivables to guarantee prompt payment collection.
- Process payments and accurately apply them to respective invoices.
- Examine aging reports and formulate strategies for overdue accounts.
- Engage with clients regarding overdue invoices and follow up on payment arrangements.
- Address any invoicing or payment disputes efficiently.
- Maintain comprehensive records of collection efforts and client communications.
- Reporting and Documentation:
- Produce and assess regular reports on accounts receivable, billing status, and collection activities.
- Prepare thorough documentation for both internal and external audits.
- Client Relations:
- Deliver outstanding customer service by resolving client inquiries and billing issues.
- Effectively communicate with clients to foster positive relationships and ensure satisfaction.
- Process Optimization:
- Identify areas for improvement in billing and collections processes to enhance efficiency.
- Implement best practices and standard operating procedures for billing and collections tasks.
Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline is preferred.
- Demonstrated experience in a Billing and Collections role or similar capacity.
- Strong knowledge of billing and collections processes, including applicable laws and regulations.
- Proficient in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
- Exceptional organizational skills and meticulous attention to detail.
- Strong communication and negotiation abilities.
- Capability to work independently and manage multiple tasks in a fast-paced environment.
Preferred Skills:
- Familiarity with Sage Intacct and Cashpro.
- Understanding of time and materials and contract billing methodologies.
- Knowledge of invoice and payment portals, including online invoice submission.
KCG is a recruiting firm specializing in direct hire and contract positions across various industries and specialties.
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