Accounts Receivable and Billing Coordinator

2 weeks ago


Irvine, California, United States KCG Full time
Job Overview

A dynamic organization is seeking an Accounts Receivable and Billing Coordinator to enhance their financial team.

Key Responsibilities:

  • Invoicing:
    • Generate and dispatch precise invoices to clients in accordance with established agreements.
    • Ensure timely and accurate recording of all billing transactions.
    • Collaborate with various departments to facilitate prompt billing requests.
    • Identify and resolve billing discrepancies swiftly.
    • Review and secure necessary approvals for credit memos.
    • Upload invoices and relevant documentation into client portals as required.
  • Collections:
    • Monitor outstanding receivables to guarantee prompt payment collection.
    • Process payments and accurately apply them to respective invoices.
    • Examine aging reports and formulate strategies for overdue accounts.
    • Engage with clients regarding overdue invoices and follow up on payment arrangements.
    • Address any invoicing or payment disputes efficiently.
    • Maintain comprehensive records of collection efforts and client communications.
  • Reporting and Documentation:
    • Produce and assess regular reports on accounts receivable, billing status, and collection activities.
    • Prepare thorough documentation for both internal and external audits.
  • Client Relations:
    • Deliver outstanding customer service by resolving client inquiries and billing issues.
    • Effectively communicate with clients to foster positive relationships and ensure satisfaction.
  • Process Optimization:
    • Identify areas for improvement in billing and collections processes to enhance efficiency.
    • Implement best practices and standard operating procedures for billing and collections tasks.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline is preferred.
  • Demonstrated experience in a Billing and Collections role or similar capacity.
  • Strong knowledge of billing and collections processes, including applicable laws and regulations.
  • Proficient in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
  • Exceptional organizational skills and meticulous attention to detail.
  • Strong communication and negotiation abilities.
  • Capability to work independently and manage multiple tasks in a fast-paced environment.

Preferred Skills:

  • Familiarity with Sage Intacct and Cashpro.
  • Understanding of time and materials and contract billing methodologies.
  • Knowledge of invoice and payment portals, including online invoice submission.
Company Overview

KCG is a recruiting firm specializing in direct hire and contract positions across various industries and specialties.



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