Office Administrator

2 weeks ago

Stanford, United States Xai Full time

About xAI

xAI's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge.

Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity.

About the Role

We are seeking a skilled and experienced Office Manager to join the xAI team in Palo Alto, CA.

The Office Manager will be responsible for the overall administration and operational efficiency of our office.

This role involves managing office operations, facilities, and staff support, ensuring everything runs smoothly so our team can focus on innovation and growth.

Responsibilities

  • Oversee daily office operations, including maintaining supplies, managing vendor relationships, office maintenance, and ensuring a safe and functional workspace.
  • Manage xAI property and space planning, including seating arrangements and workstations.
  • Develop and implement office policies and procedures to improve efficiency and streamline operations.
  • Create and coordinate company events, meetings, and team-building activities.
  • Support HR initiatives, such as employee engagement programs, training sessions, and performance reviews.
  • Monitor office expenses, budget and purchasing to ensure cost-effective solutions for office needs.
  • Manage facilities-related projects, such as office relocations or renovations.

Additional Requirements

Available to work evenings and weekends, as the schedule varies depending on site operational needs; flexibility is required.

Basic Qualifications

High school diploma or equivalency certificate

3+ years of experience in office management, preferably in a fast-paced startup or tech environment.

Preferred Skills and Experience

Bachelor's degree in Business Administration, Office Management, or a related field is preferred.

Excellent organizational and time management skills.

Strong communications skills with the ability to communicate with internal/external customers, vendors, management etc. in both formal and informal situations

Proficient in Microsoft Office, Google Suite, and other office management software.

Budgeting and financial management skills.

Creativity in event planning and problem-solving.

Knowledge of HR practices and office safety regulations.

Ability to quickly and reasonably prioritize tasks.

Compensation and Benefits

Base salary is just one part of your total rewards package at xAI.

You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses.

You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.

You may be eligible to participate in the "flexible time off" policy & will be eligible for 10 or more paid holidays per year.

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