Event Coordination Specialist

2 weeks ago

Lancaster, California, United States City of Lancaster Full time
Job Overview

Position: Event Coordination Specialist

Department: Parks, Arts, Recreation, and Community Services

Hourly Compensation: $20.99

Classification: Temporary

Non-Exempt – Overtime Eligible

Position Summary:

Under general supervision, the Event Coordination Specialist is responsible for organizing and managing various events and activities, overseeing all aspects from planning to execution and cleanup. This role involves coordinating details for events such as conferences, weddings, community gatherings, and corporate meetings.

Supervisory Responsibilities:
  • None
Key Responsibilities:

Duties may include, but are not limited to:

  • Design, organize, and execute a variety of events and activities.
  • Anticipate project requirements, prioritize tasks, and ensure adherence to timelines.
  • Initiate and manage promotional efforts for events.
  • Assist in the creation and refinement of program materials and promotional content.
  • Maintain records of organizations that may utilize City facilities.
  • Engage effectively with staff, participants, and the public.
  • Perform additional related duties as assigned.
  • Set up and dismantle event setups.
  • Collaborate with vendors to ensure logistical needs are met.
Required Skills:
  • Understanding of basic management principles for organizing events.
  • Familiarity with public relations practices and techniques.
  • Knowledge of media channels for event promotion.
  • Ability to assess event needs and secure necessary resources.
  • Effective verbal and written communication skills.
Education and Experience:
  • Any equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities for successful job performance.
  • Enrollment in a college or university program related to this field is preferred.
Core Competencies:
  • Problem Solving – Ability to analyze and evaluate information critically.
  • Learning Agility – Willingness to seek learning opportunities and apply knowledge.
  • Stress Management – Capability to maintain composure under pressure.
  • Integrity & Ethics – Commitment to honesty and accountability.
  • Safety Awareness – Vigilance in identifying and addressing safety concerns.
  • Customer Orientation – Focus on meeting the needs of clients and stakeholders.
  • Information Sharing – Proactively disseminating relevant information.
  • Team Collaboration – Working effectively with others to achieve common goals.
  • Diversity Appreciation – Valuing diverse backgrounds and perspectives.
  • Resource Management – Efficient use of resources to enhance organizational effectiveness.
Guiding Principles:
  1. Prioritize people.
  2. Embrace visionary thinking.
  3. Act as an ambassador for the City.
  4. Practice fiscal responsibility.
  5. Encourage creativity.
  6. Commit to continuous improvement.
  7. Demonstrate adaptability and resilience.
Physical Requirements:
  • Ability to ascend/descend stairs and balance (moderate).
  • Frequent bending or twisting.
  • Ability to move and transport items up to 15 lbs. (frequent).
  • Occasional exposure to outdoor weather conditions.
  • Frequent stationary or squatting positions.
Environmental Factors:
  • Work under time constraints (moderate to frequent).
  • Frequent interruptions.
Cognitive Functions:
  • Continuous analysis and evaluation.
  • Frequent computations.
  • Moderate generation of written materials.
  • Independent problem-solving (continuous).
  • Frequent interruptions.
  • Ongoing maintenance of positive public relations.
  • Frequent organization of tasks.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Management reserves the right to assign or reassign duties and responsibilities at any time.

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