Accounting Specialist

2 weeks ago

New Brunswick, New Jersey, United States Adams and Associates, Inc. Full time

POSITION SUMMARY
This role involves executing bookkeeping tasks to manage accounts payable vendor transactions and disburse funds to personnel and students. Responsible for processing and reconciling student payments while maintaining organized and efficient documentation. Ensures the confidentiality of sensitive data is upheld.

RESPONSIBILITIES
o Adheres to all integrity protocols and procedures, ensuring the accuracy of student data.
o Confirms the completeness of invoice submissions. Marks all finalized invoice and cash payment packages as 'PAID'.
o Inputs accounts payable invoices and payment requests into the financial system.
o Oversees and manages student payments and allotments.
o Administers the Center's petty cash and meal ticket funds, conducting cash transactions for students and staff meals.
o Ensures timely payments to vendors and staff.
o Reconciles the Payroll bank account and subsidiary records related to Accounts Payable.
o Performs a combination of routine calculations, postings, and verification of financial data. Engages in various clerical tasks including typing, filing, data entry, and preparation of recurring reports.
o Maintains accounting records and reports, including accounts payable, receivable, and inventory control, in compliance with established procedures.
o Produces high-quality work and assignments in a thorough, timely, and accurate manner.
o Upholds personal attendance, accountability, and productivity standards.
o Plans, prioritizes, and organizes tasks to achieve set goals and deadlines.
o Demonstrates job knowledge to effectively fulfill all required responsibilities. Actively maintains the skills necessary for job performance.
o Guides, monitors, and exemplifies the Career Success Standards as mandated by the PRH.
o Treats students with respect and accountability for their actions and conduct.
o Delivers quality services to students, ensuring their needs are met and pursuing enhancements in service delivery.
o Communicates ideas and information clearly and concisely, contributing meaningfully to group efforts with relevant insights and knowledge.
o Provides timely and accurate information to DOL/Company upon request.
o Clearly articulates thoughts and ideas, identifies issues, analyzes causes, and evaluates suitable solutions before taking or recommending actions. Follows up to ensure prompt and appropriate resolutions.
o Collaborates with staff across all departments to ensure effective supervision and services for students.
o Accepts guidance and supervision from the Center Director/Shift Manager, including temporary assignments in other departments.
o Performs additional duties as assigned.

QUALIFICATIONS & EXPERIENCE
A high school diploma or equivalent is required. An Associate of Arts Degree from an accredited institution or two years of bookkeeping/accounting experience is preferred. Proficiency in computer skills and the Microsoft suite of applications is required. Candidates must pass the company finance assessment.

"Adams and Associates, Inc. adheres to the requirements of 41 CFR §§ a), a) and a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability." This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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