Financial Operations Supervisor

2 weeks ago

Merced, California, United States Merced County Association of Governments Full time


NOTE ON POSITION SPECIFICATIONS

Position specifications are designed to provide a general overview of the range of responsibilities and tasks associated with specific roles. As such, they may not encompass all duties performed by individuals within a classification. Furthermore, specifications aim to outline the essential qualifications necessary for entry into the role and do not necessarily reflect the qualifications of current incumbents.

ROLE SUMMARY

Under the guidance of the designated supervisor, engage in professional financial, accounting, statistical, and record-keeping activities; assist in strategizing, organizing, and overseeing the creation of financial statements, documents, analyses, and reports; establish and maintain accounting records, reports, and systems or computerized accounting frameworks; coordinate, manage, and supervise management information systems operations; assist with payroll processes as required; coordinate and direct personnel, communications, and record-keeping functions to fulfill organizational accounting needs and ensure seamless and efficient financial operations; supervise and assess the performance of assigned staff.

KEY RESPONSIBILITIES
  • Conduct professional financial, accounting, statistical, and record-keeping tasks; ensure fiscal operations adhere to established laws, codes, regulations, policies, and procedures.
  • Monitor Capital Improvement Projects (CIP) and support senior management with timely and precise tracking.
  • Oversee assigned procurement contracts and ensure adherence to compliance standards.
  • Collaborate with financial auditors and assist in annual auditing processes.
  • Develop and maintain records in accounting systems for fund allocations and expenditures; assist in planning, organizing, coordinating, managing, and implementing processes and procedures.
  • Execute purchasing and accounts payable/receivable functions for the organization; assist with payroll tasks as required.
  • Coordinate and direct personnel, communications, and record-keeping functions to meet organizational accounting needs and ensure smooth and efficient financial operations; assist in the development and execution of assigned programs, projects, functions, goals, objectives, and activities.
  • Supervise, train, and evaluate the performance of assigned personnel; interview and select candidates and recommend transfers, reassignments, terminations, and disciplinary actions; assign employee responsibilities and review work to ensure accuracy, completeness, and compliance with established standards, requirements, and procedures.
  • Gather, compile, and interpret data for budget preparation.
  • Initiate fund transfers, billing, and other administrative adjustments in budget allocations.
  • Develop forms and appropriate methods for financial record-keeping and accounting; prepare and assist in the creation of financial statements, documents, analyses, and reports; gather information from various sources and prepare technical statistical and accounting reports; prepare comprehensive and accurate accounting, fiscal, and Management Information Systems (MIS) reports.
  • Prepare journal entries, conduct fiscal transactions, and reconcile accounts, ledgers, expenditures, and other financial transactions.
  • Assist in verifying the accuracy of multiple data entries into the computerized accounting system.
  • Engage with vendors and other staff regarding complex transactions to resolve issues; communicate with administrators, personnel, and external organizations to exchange information, coordinate activities and programs, and address concerns; resolve conflicts and respond appropriately to inquiries.
  • Explain laws, regulations, and procedures to staff and address inquiries using independent judgment; maintain current knowledge of laws, codes, rules, regulations, and pending legislation related to assigned functions.
  • Maintain and update computerized accounting and database systems.
  • Complete multiple priority projects with conflicting deadlines and under stressful conditions.
  • Operate a variety of office equipment including a computer and assigned software.
  • Maintain confidential information in accordance with established legal standards and regulations.
  • Attend and conduct various meetings as assigned.
  • Perform other duties as assigned.
ESSENTIAL QUALIFICATIONS

Education and Experience

Any combination equivalent to: Bachelor's degree in Business Administration, Accounting, Finance, Information Technology, or a related field and four years of progressively responsible professional work experience in maintaining fiscal and statistical records, including one year of advanced journey-level work involving budgets, contracts, or information systems management. Supervisory experience is desirable.

Knowledge of:
  • Methods, practices, and technology used in the development, maintenance, and control of fiscal and accounting work.
  • Computerized systems for maintaining accounting, personnel, MIS, and payroll data.
  • Applicable laws, codes, regulations, policies, and procedures.
  • Accounting and fiscal systems, policies, procedures, and practices.
  • General accounting and business functions of a governmental organization.
  • Methods, procedures, and terminology used in professional accounting work.
  • Generally Accepted Accounting Principles (GAAP) and procedures.
  • Policies and objectives of assigned programs and activities.
  • Financial and statistical record-keeping techniques.
  • Government accounting and fiscal management functions.
  • Preparation of financial statements and comprehensive accounting reports.
  • Basic budget preparation procedures.
  • Principles and practices of administration, supervision, and training.
  • Technical aspects of the field of specialty.
  • Operation of a variety of office equipment including a computer and assigned software.
  • Oral and written communication skills.
  • Interpersonal skills using tact, patience, and courtesy.
Ability to:
  • Prepare clear and accurate financial statements and reports.
  • Analyze accounting and budgetary data and maintain complex financial records.
  • Perform a variety of mathematical calculations quickly and accurately.
  • Coordinate and direct personnel, communications, and record-keeping functions to meet organizational needs and ensure smooth and efficient financial operations.
  • Supervise and evaluate the performance of assigned personnel.
  • Assist in establishing and maintaining fiscal timelines and priorities.
  • Assist in the development and implementation of fiscal programs, policies, and procedures.
  • Provide consultation concerning accounting operations and related functions.
  • Ensure proper and timely resolution of accounting issues, errors, and discrepancies.
  • Interpret, apply, and explain rules, regulations, policies, and procedures.
  • Communicate effectively both orally and in writing.
  • Establish and maintain cooperative and effective working relationships with others.
  • Operate a computer and assigned office equipment.
  • Analyze situations accurately and adopt an effective course of action.
  • Meet schedules and timelines.
  • Work independently with little direction.
  • Plan and organize work.
  • Maintain accurate financial and statistical records and prepare comprehensive accounting reports.
WORKING CONDITIONS

Work Environment

• Indoor/office environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Hearing and speaking to exchange information.
  • Dexterity of hands and fingers to operate a computer keyboard.
  • Seeing to read a variety of materials.
  • Sitting and standing for extended periods of time.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed.
Fair Labor Standards Act (FLSA) Status: Exempt

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