Higher Education Administrative Coordinator

2 weeks ago

Atlanta, Georgia, United States Roth Staffing Companies Full time
Position Overview:
We are seeking a dedicated Administrative Support Specialist to join our team, focusing on providing comprehensive support within the realm of higher education. The ideal candidate will possess a strong background in academic administration and demonstrate exceptional organizational skills.

Key Responsibilities:
  • Administrative Support: Assist the Division Chair by managing communications, including emails and phone messages, and overseeing the scheduling of appointments.
  • Event Coordination: Maintain a calendar of significant divisional events and manage online platforms for information dissemination.
  • Course Assistance: Support course-related activities, including document preparation and student notifications.
  • Database Management: Maintain a comprehensive database of announcements and invitations from external institutions.
Financial Management:
Oversee budgetary and procurement tasks for the Division Chair, which may involve:
  • Collecting and organizing financial requests.
  • Collaborating with relevant departments to secure necessary approvals.
  • Understanding and applying institutional policies regarding grant management.
  • Interfacing with vendors to coordinate services and manage procurement documentation.
  • Monitoring orders and managing inventory effectively.
  • Ensuring timely processing of invoices and budget reconciliations.
Information Management:
Provide support in managing information by:
  • Gathering and formatting materials for proposals and presentations.
  • Maintaining shared digital resources for efficient file management.
  • Composing and editing various documents and correspondence.
Student Engagement:
Facilitate student activities related to scholarship programs by:
  • Organizing selection materials for scholarship candidates.
  • Developing orientation resources to guide students through program requirements.
  • Coordinating orientation sessions and ensuring adherence to scholarship policies.
Qualifications:
A Bachelor's degree along with a minimum of four years of relevant experience is required. Experience in higher education, grants management, and project oversight is highly desirable.

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, or sexual orientation.

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