Departmental Grant Administrator III

2 days ago


Boston, Massachusetts, United States InsideHigherEd Full time
Job Summary

The Departmental Grant Administrator will provide routine oversight and management of research grant portfolios for multiple Principal Investigators. This role will involve researching, preparing, and monitoring externally funded grants, contracts, and cooperative agreements.

Key Responsibilities
  • Provide technical assistance to Principal Investigators by preparing and ensuring completeness of funding proposals.
  • Support Principal Investigators in processing non-competing continuations, progress reports, supplements, and other award/agreement amendments.
  • Monitor monthly budget reports, salary costs, supply costs, and staff/faculty effort on each research project to ensure expenses do not exceed revenues and awards are expensed with appropriate fiscal management.
  • Maintain familiarity of sponsor terms and conditions specific to Administrator's grant portfolio.
  • Provide technical assistance to Principal Investigators with contract administration, budgetary compliance, and reporting of grants.
  • Assist the Office of Research and Sponsored Programs (ORSP) with outreach to sponsors regarding invoicing and outstanding payments, as needed.
  • Assist ORSP with collecting information and documentation for external or internal auditors in their examination of active and terminated projects.
  • Liaise with external grant managers on subcontracts and grant applications and renewals.
  • Exhibit understanding of sub-recipient monitoring requirements.
  • Develop and maintain accurate records for each research project and prepare project summary reports for the Director of Finance, ORSP, and the Director/Associate Dean.
Requirements
  • Bachelor's Degree, preferably in business, finance, or a similar area relevant to grant administration.
  • Master's Degree in research administration, business, finance, or a similar area preferred.
  • Five-seven years of professional experience in sponsored programs in an academic, non-profit, or equivalent setting.
  • Demonstrated post-award financial management experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
  • Demonstrated knowledge of program administration guidelines of both Federal and non-Federal funding agencies.
Preferred Qualifications
  • Advanced skill in the use of electronic sponsored program services systems.
  • Ability to manage, supervise, and retain research administration staff.
  • Proficiency with Microsoft Office Suite, especially Excel, and proficiency with PeopleSoft or a similar robust financial accounting system.
  • Working knowledge of OMB Uniform Guidance for institutions of higher education or non-profit organizations.
  • Working knowledge of and experience meeting audit requests.


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