Marketing Project Coordinator

5 hours ago


Grand Rapids, Michigan, United States Creative Financial Staffing Full time
Marketing Project Coordinator Job Description

We are seeking a highly organized and detail-oriented Marketing Project Coordinator to join our team at Creative Financial Staffing. As a Marketing Project Coordinator, you will play a critical role in supporting the seamless execution of marketing projects by coordinating project workflows, managing data and reporting, and facilitating global content sharing to align with strategic objectives.

Key Responsibilities:

  • Manage project scheduling and capacity for the Marketing Project Management team, ensuring all projects are updated in the dashboard.
  • Process and assign tasks from project intake forms, set up exploratory meetings, and gather relevant historical data.
  • Organize project documentation by assigning ticket numbers and creating Google Drive folders for all working files.
  • Develop and manage Marketing Plan Worksheets, process submissions, and create formal marketing documents for records.
  • Oversee project closure, including collecting billable hours, generating reports for the finance team, and organizing feedback meetings.
  • Coordinate the storage of final output files and manage global content sharing, collaborating with the Rights and Permissions Coordinator.
  • Maintain and update the Google Drive File Transfer folder with print files and other resources.
  • Collaborate with the digital team to ensure social media fields are correctly uploaded for global distribution.
  • Assist in survey coordination and manage orders for envelopes, ancillary products, and event displays.
  • Work with executives to assist with organizing banquets, celebrations, and open houses as needed.

Requirements:

  • Bachelor's degree in marketing, communications, or project management (preferred, not required)
  • 1+ years experience in project coordination, administrative assistance or operations.
  • Proven ability to manage multiple projects, prioritize tasks, and solve problems effectively.
  • Strong organizational and communication skills, with the ability to negotiate as needed.
  • Capable of setting agendas, coordinating meetings, and maintaining project deadlines.
  • Able to prioritize, organize, and problem solve to balance the workflow in the development, production, and distribution of products and resources.

Location:

  • Grand Rapids, MI (4 days onsite, 1 day remote)

Benefits:

  • Medical, Dental, Vision, PTO, Tuition Reimbursement, Growth Potential.


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