Administrative Support Specialist

2 weeks ago

Culver City, California, United States Rose International Full time
Job Summary

This role will provide high-level administrative support to two executives, encompassing calendar management, expense tracking, meeting coordination, travel arrangements, and more. Additionally, the successful candidate will work closely with the Music and Podcast teams to support key content initiatives, compile and disseminate critical insights, and collaborate with the broader marketing team on asset distribution, communication, logistics, and other tasks.

Key Responsibilities
  • Provide administrative support to two executives, including calendar management, expense tracking, meeting coordination, and travel arrangements.
  • Collaborate with the Music and Podcast teams to support key content initiatives, compile and disseminate critical insights, and work with the broader marketing team on asset distribution, communication, logistics, and other tasks.
  • Manage meeting notes for key marketing meetings and ensure timely distribution of information.
  • Coordinate assets across marketing channels and work with artist marketing to ensure partners and artists are actively marketing Music.
  • Interface with business teams, other admins, and executives to ensure seamless communication and collaboration.
  • Manage priority calendars and delivery timelines across the team.
  • Manage code creation tool for music-endemic programs and create tracking links for marketing campaign reporting.
Requirements
  • Minimum of 2 years experience working in support roles in the entertainment and/or marketing space.
  • Excellent organization skills, acute attention to detail, and ability to handle multiple tasks in a fast-paced environment.
  • Consistent track record of meeting deadlines and taking initiative to make confident and well-informed decisions.
  • Possess a "can-do" attitude for all situations, no task too big or too small to handle.
  • Excellent written and verbal interpersonal skills, and strong sense of professionalism.
  • Ability to influence others, handle conflict appropriately, and know when to delegate issues upward.
  • Entertainment marketing experience a plus.
  • Experience on-boarding new employees and training new team members.
  • Direct experience handling sensitive and confidential information with integrity, discretion, and upmost secrecy.
  • Ability to manage calendars, schedule meetings, arrange travel, and submit expense reports.
  • Ability to prioritize, learn quickly, and be flexible.
What We Offer

Rose International is an Equal Opportunity Employer. We offer a competitive compensation package, comprehensive benefits, and a dynamic work environment. If you are a motivated and detail-oriented individual with a passion for entertainment, we encourage you to apply.

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