Procurement Analyst
2 weeks ago
Salary :
$32, $35,643.00 Annually
Job Type:
Full time - Regular
Job Summary:
The role involves overseeing the complete procurement process.
With minimal supervision, you will be responsible for drafting professional and intricate procurement and contract documents, ensuring a high level of precision and attention to detail.
Key Responsibilities:
1. Develop competitive solicitations, including managing them through the eProcurement portal, which encompasses Requests for Proposals, Requests for Competitive Sealed Proposals, and Requests for Qualifications, alongside supporting specifications that adhere to institutional policies and applicable laws.
2. Monitor and enforce compliance with solicitation rules and regulations. Facilitate planning meetings with Buyers and the Director of Purchasing to strategize solicitations.
3. Oversee the logistical aspects of solicitations, which includes creating, advertising, and distributing solicitation documents, as well as tracking their submission.
4. Coordinate the receipt of proposals and ensure proper documentation of the offer opening process. Schedule and manage pre-proposal conferences and evaluations, while preparing all necessary documentation, including Bid Tabulations and evaluation criteria.
5. Conduct site visits with potential vendors to discuss the solicitation process, addressing any inquiries they may have.
6. Maintain a record of interested vendors and reach out to them when relevant solicitations arise.
7. Perform regular audits of solicitation files to ensure adherence to established standards.
8. Assist Buyers with solicitation-related tasks as needed.
This position requires in-person work on campus.
Qualifications:
1. An Associate's degree along with four (4) years of relevant experience, preferably in a procurement environment, or an equivalent combination of education and experience demonstrating the necessary knowledge, skills, and abilities.
2. Strong attention to detail is essential.
3. Proficiency in Microsoft Office Suite at an advanced level.
4. Ability to interpret and understand documents related to Competitive Procurement Solicitations.
5. Excellent analytical skills.
6. Initiative and self-direction in managing responsibilities.
7. Capability to create a working calendar and establish timelines.
8. Effective communication skills, both verbal and written, with vendors and various organizational levels.
9. Familiarity with Texas purchasing statutes relevant to Junior Colleges.
10. Proficiency in using the Bonfire eProcurement portal.
Special Conditions:
This is a security-sensitive position as defined under applicable education codes; the successful candidate will undergo a criminal background check as required by institutional policies.
All applicants must complete and submit an application for employment online by the specified deadline. Academic transcripts must be uploaded with the application. Current employees are also required to submit their transcripts with each application.
Applications submitted without transcripts will not be considered. Only documents labeled 'Transcript' or 'Unofficial Transcript' will be accepted.
Physical Requirements:
The employee is regularly required to sit, use hands to feel, and communicate verbally or audibly. Frequently, the employee must stand, walk, reach with hands and arms, and perform climbing or balancing tasks. The role may require lifting and moving items weighing up to 50 pounds.
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