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Office Coordinator

2 months ago

Maple Shade, New Jersey, United States Holman Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Holman Inc. As an Office Coordinator, you will play a critical role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our Commercial and Fleet Manager, including preparing sales proposals, coordinating client follow-ups, and maintaining accurate records.
  • Vehicle Management: Schedule and track vehicle deliveries to clients, process associated invoices, and update information on delivery status into Excel.
  • Financial Management: Process invoices into partner payment invoicing systems, track payments, and monitor bank spend data.
  • Inventory Management: Monitor incoming inventory, both new and used, and prepare essential documents prior to arrivals.
  • Security and Compliance: Maintain key security for the dealership by entering new vehicles and deleting sold units.
  • General Office Support: Provide general office support, including telephone, supply ordering, and preparing mail.
Requirements
  • High School Diploma or Equivalent
  • 1-2 years of experience in an administrative or office support role
  • Excellent organizational and communication skills
  • Ability to work in a fast-paced environment and prioritize tasks effectively
  • Proficiency in Microsoft Office, particularly Excel
What We Offer
  • Competitive hourly rate ($19.02 - $25.68 USD per hour)
  • Opportunity to work with a dynamic and growing company
  • Collaborative and supportive work environment
  • Professional development opportunities