Administrative and Fiscal Operations Coordinator

2 weeks ago

Portland, Oregon, United States Latino Network Full time
Job Overview

POSITION TITLE: Fiscal & Administrative Support Specialist

REPORTS TO: Director of Youth Empowerment & Violence Prevention

CLASSIFICATION: Full Time, 1.0 FTE

FLSA STATUS: Non-Exempt

LOCATION: Portland, OR

COMPENSATION: $23.07 DOE

Organization Background

Latino Network is dedicated to creating transformative opportunities, services, and advocacy aimed at enhancing the education, leadership, and civic engagement of our youth, families, and communities. Our initiatives are rooted in the belief of self-determination within the Latino community, empowering members to engage meaningfully in decisions affecting their lives and families. We collaborate with various city, county, state, and community organizations to provide training, support, and influence policy.

Benefits & Perks

Latino Network offers a comprehensive benefits package, including:

  • Health Plans: Medical, Dental, Vision, and Alternative Care
  • Flexible Spending Account (FSA) for Medical & Dependent Care expenses
  • 401k Plan with Employer Match
  • Employee Assistance Program
  • Employer-sponsored Life, AD&D, and Short-Term Disability Insurance
  • Paid Leave: Vacation, Sick, Sabbatical
  • $300 Home Office reimbursement
  • $75 Monthly internet reimbursement
  • Self-Care perks
  • Team and family events
Position Summary

The Fiscal & Administrative Support Specialist is responsible for providing comprehensive administrative assistance to the leadership team of the Youth Empowerment & Violence Prevention department. This role includes data entry support, contract management, monitoring program expenditures, and preparing client assistance logs. As part of a dynamic team, this position ensures the smooth operation of programs and facilitates a positive experience for participants. The role demands flexibility, meticulous attention to detail, and a collaborative spirit to positively impact families and communities.

Primary Responsibilities
  • Assist YEVP program teams with their activities, services, and events.
  • Coordinate and manage logistics for meetings.
  • Respond promptly to incoming calls and referrals.
  • Provide administrative support to the department's leadership team.
  • Develop and maintain client assistance tracking systems.
  • Participate in departmental and agency staff meetings and training sessions.
  • Perform data entry into relevant case management software.
  • Ensure timely submission of mileage, program expense reimbursements, and timesheets.
  • Support special projects within the department.
  • Assist in managing grants and contracts.
  • Maintain program expense tracking systems.
  • Review invoices for accuracy.
  • Meet data deadlines for timely report completion.
  • Maintain regular and predictable attendance.
  • Collaborate effectively within a team environment.
  • Comply with HIPAA and confidentiality laws.
  • Perform other duties as assigned by the supervisor.
Skills, Knowledge, and Experience
  • Bicultural proficiency with an understanding of Latinx cultural perspectives.
  • Bilingual in Spanish with strong oral and written communication skills.
  • Experience working with families in the Latino community.
  • Commitment to promoting social justice for Latino youth and families.
  • Ability to work independently and collaboratively.
  • Flexibility and creativity in the work environment.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Attention to detail and excellent follow-through.
  • Proficient in data entry and computer applications including Word, Excel, and PowerPoint.
  • Respect for diversity and ability to work cross-culturally.
  • Demonstrated characteristics: patience, open-mindedness, responsibility, willingness to learn, empathy, and creativity.
  • Access to reliable transportation.
Additional Requirements
  • Successful completion of initial and ongoing employment screenings.
  • Availability for evening and weekend work as needed.
Physical Demands

This position requires the ability to lift and move items up to 25 pounds regularly, with occasional lifting of up to 50 pounds. The role involves frequent use of hands for various tasks, as well as standing, walking, and sitting.

Work Environment

Employees may encounter varying conditions, including wet or humid environments and outdoor weather. This role requires frequent computer use and specific vision abilities.

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