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Veterinary Administrative Coordinator
2 months ago
About DoveLewis Veterinary Emergency and Specialty Hospital:
DoveLewis is recognized as one of the largest single-location veterinary facilities in the nation, operating as a non-profit organization dedicated to the welfare of animals and the people who care for them.
Position Overview:
The Veterinary Administrative Coordinator will be integral to the Clinical Administration team, ensuring the efficient operation of the hospital.
Key Responsibilities:
1. **Staff Scheduling:**
- Develop and manage staffing schedules for veterinary professionals.
- Adjust daily schedules in response to unforeseen circumstances, such as staff absences.
2. **Administrative Support:**
- Provide clerical assistance to the medical leadership team, including:
- Calendar management and meeting coordination.
- Ordering and maintaining office supplies.
- Processing invoices and managing correspondence.
- Acting as the primary contact for relief veterinarians.
- Collaborating with HR and management.
- Preparing reports, presentations, and other documentation as needed.
Qualifications:
- Minimum of 1 year experience in creating and maintaining complex staff schedules.
- At least 3 years of experience in administrative or customer service roles within a professional setting.
- Familiarity with veterinary or medical terminology is preferred but not mandatory.
- Proficiency in various administrative and scheduling software, including Microsoft Office and practice management tools.
Desired Skills:
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication abilities.
- Capacity to work independently while being part of a collaborative team.
- Ability to handle sensitive information with discretion and professionalism.
What We Offer:
- A supportive non-profit environment that prioritizes staff and community.
- Opportunities for professional development and student loan repayment assistance.
- Comprehensive benefits including medical, dental, and vision insurance, as well as mental health support.
Application Process:
To be considered for this position, candidates must complete the online application process.
