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Veterinary Administrative Coordinator
2 months ago
About DoveLewis Veterinary Emergency and Specialty Hospital:
DoveLewis is recognized as one of the largest single-location veterinary hospitals in the nation, dedicated to providing exceptional care to animals and support to their owners.
Position Overview:
We are seeking a Medical Administrative Assistant to enhance our Clinical Administration team. This role is pivotal in ensuring the seamless operation of our hospital and its business functions.
Key Responsibilities:
The primary focus of this position includes:
- Developing and managing staffing schedules for veterinary staff, making necessary adjustments to accommodate unforeseen circumstances.
The secondary focus involves:
- Providing comprehensive administrative support to the medical leadership team, which encompasses:
- Calendar management and coordination of various meetings, including DVM rounds and intern rotations.
- Ordering and maintaining office supplies.
- Processing invoices and managing correspondence.
- Acting as the primary liaison for relief veterinarians.
- Collaborating with HR and management.
- Preparing reports, presentations, and other documentation as needed.
Compensation:
The wage range for this position is $24-$29/hr, commensurate with education, certifications, and experience.
Work Environment:
This role primarily operates on-site, with the flexibility to work remotely up to one day per week.
Ideal Candidate Profile:
The successful candidate will be:
- An adaptable thinker with a knack for problem-solving and creating efficient systems.
- Experienced in managing complex staff schedules and highly organized with meticulous attention to detail.
- A collaborative team player who can effectively communicate across various levels of the organization.
- Passionate about animal welfare and the human-animal bond.
Qualifications:
To be considered for this role, candidates should possess:
- A minimum of 1 year of experience in scheduling and managing dynamic staff rosters.
- At least 3 years of experience in administrative or customer service roles.
- Familiarity with veterinary or medical terminology is preferred but not mandatory.
- Proficiency in administrative software, including Microsoft Office and practice management tools.
Desired Skills:
Successful candidates will demonstrate:
- Knowledge of office procedures and equipment.
- Strong interpersonal skills to handle sensitive situations discreetly.
- Ability to prioritize tasks and meet deadlines.
- Excellent verbal and written communication skills.
Benefits:
Joining DoveLewis offers numerous benefits, including:
- A commitment to reinvesting in staff and services.
- Student Loan Repayment Program.
- 403b Plan with employer contributions.
- Comprehensive medical, dental, and vision insurance.
- Mental health support with $0 copays for in-network providers.
- Generous paid time off and holiday pay.
- Support during bereavement, including for pet loss.
Application Process:
To be considered for this opportunity, candidates must complete the online application process and submit a resume.
DoveLewis is an equal opportunity employer committed to diversity and a drug-free workplace.
