Administrative Support Specialist
2 weeks ago
Salary: $14-16/hr
We are seeking a detail-oriented and results-driven Office Assistant to join our dynamic team at Trubild, a leader in the real estate sector focused on transforming manufactured homes into affordable rental properties. This role offers an exciting opportunity for individuals motivated to build a successful career in a fast-paced environment.
Key Responsibilities- Manage incoming maintenance requests and coordinate repairs with vendors and tenants.
- Handle invoicing for vendor services and maintain communication with the property manager regarding job statuses.
- Organize and file tenant paperwork efficiently.
- Assist tenants with completing necessary forms and follow up for signatures.
- Support the application process by retrieving candidates from the waitlist and guiding them through the application.
- Conduct interviews and perform background and credit checks for new applicants.
- Show available units to prospective tenants.
- Respond to phone inquiries and ensure timely communication.
- Keep the property manager informed about tenant concerns and needs.
- Process maintenance requests and communicate with resident services regarding tenant issues.
- Manage rent collection and documentation.
- Assist in conducting inspections for move-ins, annual units, and move-outs.
- 1-3 years of experience in an administrative role; property management experience is a plus but not required.
- Willingness to travel between local property locations.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent attention to detail and capability to manage multiple tasks simultaneously.
- Ability to handle confidential information discreetly and adapt to changing demands.
- Proven track record of achieving performance goals in a fast-paced setting.
- Proactive thinker who seeks opportunities and proposes solutions.
- Proficient in Microsoft Office Suite (Excel, Word, Publisher) and Adobe Acrobat.
- Adherence to company policies and guidelines as outlined in the Employee Handbook.
- Flexibility to assist in other departments as required.
Note: All hires are contingent upon passing background and drug screening. Trubild is an equal opportunity employer.
ADA and Reasonable Accommodation: Applicants with disabilities may request reasonable accommodations to apply for the job and participate in the interview process. A written request is required, and we reserve the right to request supporting documentation.
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