Event Coordination Specialist
2 weeks ago
Position Overview:
Role:
Event Coordination Specialist
This role involves executing administrative tasks to support the sales and catering division, ensuring efficient and precise service delivery to both internal teams and external clients.
Potential growth into roles such as Sales Manager, Catering Manager, or Director of Sales and Catering.
Key Responsibilities:
1. Respond promptly to incoming calls, relaying pertinent account details to management and relevant departments.
2. Draft and manage correspondence, proposals, banquet event orders, and contracts as instructed by leadership.
3. Distribute essential documents such as memos, contracts, resumes, and room requests to appropriate departments related to sales and catering.
4. Serve as a communication bridge between Sales/Catering Directors and other departments, ensuring all necessary information for upcoming events is shared, including BEOs, resumes, and any modifications.
6. Collaborate with various departments to guarantee smooth service delivery and enhance guest satisfaction.
7. Maintain organized filing systems, ensuring all contracts and correspondence are accurately documented and easily retrievable.
8. Reserve and confirm necessary spaces for meetings and events as required.
9. Adhere to sustainability practices in line with the company's environmental initiatives.
10. Undertake additional tasks as assigned by management.
Qualifications:
- High School diploma or Bachelor's Degree preferred, though not mandatory.
- Previous experience in hotel sales or catering is advantageous but not essential.
Work Environment:
- The work schedule may vary, including potential shifts during holidays, evenings, and weekends.
- The role requires prolonged periods of sitting, the ability to lift up to 10 pounds, and the dexterity to operate a keyboard.
- We believe in the power of our people, commitment to service, pursuit of excellence, adaptability, and accountability.
About Us:
HHM Hotels is an equal opportunity employer, committed to diversity and inclusion. We do not discriminate based on race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other legally protected category.
-
Event Coordination Specialist
2 weeks ago
Indianapolis, Indiana, United States Ajna Infotech Full timePosition Title: Event Coordination Specialist - Visa IndependentLocation: Indianapolis, IN, Locals OnlyEmployment Type: ContractOverview:The Event Coordination Specialist is responsible for the effective setup and management of audio-visual and event equipment. This role requires a keen understanding of sound and visual technology, along with the ability to...
-
Corporate Event Coordinator
4 days ago
Bloomington, Illinois, United States LMI Full timeAbout the RoleLMI is seeking a skilled Event Planning Specialist to support our client in the McLean area.LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established as a private, not-for-profit organization in 1961, LMI...
-
Event Sales Coordinator
7 days ago
Bloomington, Indiana, United States Hilton Garden Inn Bloomington at IU Full timeOverview:Position: Event Sales CoordinatorResponsible for promoting and managing banquet and meeting events to meet the objectives of the catering division.Your Career PathSales Executive – Sales Director – Regional Sales ManagerYour ResponsibilitiesRecruit, train, schedule, mentor, and guide team members, ensuring adherence to established brand or hotel...
-
Event Planning Specialist
4 days ago
Bloomington, Illinois, United States LMI Full timeAbout the RoleLMI is seeking a skilled Event Planning Specialist to support our client in the McLean area.LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established as a private, not-for-profit organization in 1961, LMI...
-
Event Planning Specialist
2 days ago
Bloomington, Illinois, United States State Farm Full timeAbout the RoleWe are seeking a highly skilled Event Planning Specialist to join our team at State Farm. As a key member of our Convention & Travel team, you will be responsible for planning and executing high-quality events that support our business objectives.Key ResponsibilitiesEvent Planning: Coordinate the planning, setup, organization, execution,...
-
Event Coordinator
3 months ago
Bloomington, United States Biaggi's Full time**Event Coordinator** Biaggi's, 3010 E Empire St, Bloomington, Illinois, United States of America Req #734 Thursday, March 3, 2022 **Biaggi's is always looking for passionate people to help us create the ultimate dining experience. We need your talents and leadership to assist in creating an environment that will WOW our guests.** ***Join our Talented staff...
-
Event Planning Coordinator
2 weeks ago
Bloomington, United States Minnesota Society of CPAs Full timeAre you detail-oriented and possess a professional demeanor? Do you take satisfaction in achieving goals and seeing projects successfully completed? If you enjoy collaborating with diverse individuals, acquiring new knowledge, and having a bit of fun along the way, we would like to connect with you.The Minnesota Society of Certified Public Accountants...
-
Event Services Coordinator
2 weeks ago
Bloomington, Illinois, United States NADA Full timeJob OverviewThe National Automobile Dealers Association (NADA) is seeking a Convention Services Coordinator to facilitate the planning and execution of significant events. This role is perfect for individuals who have a passion for event management, possess strong logistical skills, and are dedicated to providing exceptional service.This full-time position...
-
Event Planning Specialist
2 weeks ago
Bloomington, Illinois, United States Biaggi's Full timeEvent Planning SpecialistAt Biaggi's, we are dedicated to delivering an exceptional dining experience, and we are in search of a dynamic and motivated individual to join our team as an Event Planning Specialist. This role is pivotal in orchestrating memorable events that leave a lasting impression on our guests.Key Responsibilities:Proactively seek and...
-
Coordinator of Special Events and Conferences
2 weeks ago
Indiana, Pennsylvania, United States Ball State University Full timePosition Title: Conference & Special Events CoordinatorAbout this Opportunity:Ball State University is recognized as a top employer, offering a supportive work environment that values work/life balance and provides an excellent benefits package. The Conference & Special Events Coordinator plays a vital role in the organization and execution of special events...
-
Events and Conference Management Specialist
2 weeks ago
Indiana, Pennsylvania, United States Ball State University Full timePosition Title: Conference & Special Events CoordinatorAbout the Role:Ball State University is recognized as a top-tier employer, offering a supportive work environment with a comprehensive benefits package and a commitment to work/life balance. The Conference & Special Events Coordinator plays a vital role in orchestrating special events and summer...
-
Event Management Specialist
2 weeks ago
Bloomington, Illinois, United States Apex Systems Full timePosition: Special Events CoordinatorLocation: RemoteDuration: 7 month contractHours: Part-time, 20 hours a week (flexible on days and hours)Compensation: $34.00/hrKey Responsibilities:• Assist in the planning and execution of client-focused events.• Create and implement planning strategies and logistics for key Managed Customer Events.• Oversee project...
-
Event Management Specialist
2 weeks ago
Bloomington, Illinois, United States Apex Systems Full timePosition: Special Events CoordinatorLocation: RemoteDuration: 7 month contractHours: Part-time, 20 hours a week (flexible on days and hours)Compensation: $34.00/hrKey Responsibilities:• Assist in the planning and execution of client-focused events.• Create and implement logistical plans for key Managed Customer Events.• Oversee project timelines and...
-
Event Operations Coordinator
7 days ago
Bloomington, Illinois, United States NADA Full timeJob OverviewAre you an energetic and meticulous individual with a strong interest in managing large-scale gatherings? Do you excel in fast-paced settings and have a knack for overseeing logistics and registration activities? If this resonates with you, we have a remarkable opportunity available.The National Automobile Dealers Association (NADA) is on the...
-
Event Planning Specialist
2 weeks ago
Bloomington, Illinois, United States Apex Systems Full timePosition: Special Events CoordinatorLocation: RemoteDuration: 7 month contractHours: Part-time, 20 hours a week (flexible on days and hours)Pay: $34.00/hrKey Responsibilities:• Facilitate the planning and execution of client-focused events.• Create and manage project timelines and plans to ensure all team members are aligned and tasks are completed on...
-
Spring Special Events Coordinator Intern
2 weeks ago
Bloomington, Indiana, United States Oliver Wine Company Inc Full timePosition OverviewROLE SUMMARY:The Special Events Intern plays a vital role in supporting the events and hospitality division in the planning and execution of various special occasions, both at the venue and offsite.KEY RESPONSIBILITIES:Acts as the primary contact for inquiries related to special events.Ensures timely responses to communications, providing...
-
Private Events Manager
2 weeks ago
Bloomington, Illinois, United States Biaggi's Full timeEvent Planning SpecialistAt Biaggi's, we are dedicated to delivering an extraordinary dining experience. We seek a dynamic and motivated individual to join our team as an Event Planning Specialist. Your role will be pivotal in crafting memorable events that leave a lasting impression on our guests.Key Responsibilities:Proactively seek and secure bookings for...
-
Activity Coordinator
3 days ago
Bloomington, Indiana, United States Hearthstone Health Campus Full timeAbout the RoleWe are seeking a highly motivated and creative Activity Assistant to join our team at Hearthstone Health Campus. As an Activity Assistant, you will play a vital role in enhancing the lives of our residents by planning and implementing engaging programs, activities, and events.ResponsibilitiesDevelop and implement activity programs that cater to...
-
Private Events Manager
2 weeks ago
Bloomington, Illinois, United States Biaggi's Full timeEvent Planning SpecialistAt Biaggi's, we are dedicated to providing an exceptional dining experience, and we are in search of a dynamic and enthusiastic Event Planning Specialist to join our team. This role is pivotal in orchestrating events from the initial concept to the final execution, ensuring that every detail is meticulously managed.Key...
-
Event Production Project Coordinator
7 days ago
Lawrence, Indiana, United States InProduction Full timeOverview: Are you ready to take on a pivotal role in the dynamic world of event production? At InProduction, we specialize in creating temporary structures for high-profile sporting events across the United States. About Us: InProduction has established itself as a leader in the events industry by merging top-tier seating and staging companies. Our extensive...