Event Coordination Specialist

2 weeks ago


Bloomington Indiana, United States Hilton Garden Inn Bloomington at IU Full time

Position Overview:

Role:
Event Coordination Specialist


This role involves executing administrative tasks to support the sales and catering division, ensuring efficient and precise service delivery to both internal teams and external clients.

Career Advancement Opportunities:

Potential growth into roles such as Sales Manager, Catering Manager, or Director of Sales and Catering.

Key Responsibilities:

1. Respond promptly to incoming calls, relaying pertinent account details to management and relevant departments.

2. Draft and manage correspondence, proposals, banquet event orders, and contracts as instructed by leadership.


3. Distribute essential documents such as memos, contracts, resumes, and room requests to appropriate departments related to sales and catering.


4. Serve as a communication bridge between Sales/Catering Directors and other departments, ensuring all necessary information for upcoming events is shared, including BEOs, resumes, and any modifications.

5. Engage professionally with clients, addressing all inquiries with courtesy.

6. Collaborate with various departments to guarantee smooth service delivery and enhance guest satisfaction.

7. Maintain organized filing systems, ensuring all contracts and correspondence are accurately documented and easily retrievable.

8. Reserve and confirm necessary spaces for meetings and events as required.

9. Adhere to sustainability practices in line with the company's environmental initiatives.

10. Undertake additional tasks as assigned by management.

Qualifications:

- High School diploma or Bachelor's Degree preferred, though not mandatory.

- Previous experience in hotel sales or catering is advantageous but not essential.

Work Environment:

- The work schedule may vary, including potential shifts during holidays, evenings, and weekends.


- The role requires prolonged periods of sitting, the ability to lift up to 10 pounds, and the dexterity to operate a keyboard.

Our Values:

- We believe in the power of our people, commitment to service, pursuit of excellence, adaptability, and accountability.

About Us:
HHM Hotels is an equal opportunity employer, committed to diversity and inclusion. We do not discriminate based on race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other legally protected category.

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