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Deputy City Clerk

2 months ago

Hermosa Beach, California, United States City of Hermosa Beach Isai Full time
Job Summary

We are seeking a highly skilled and experienced Deputy City Clerk to join our team at the City of Hermosa Beach. As a key member of our City Clerk's Office, you will provide administrative support to the City Clerk and assist in the day-to-day operations of the office.

Key Responsibilities
  • Assist in preparing and posting agendas and agenda packets
  • Attend City Council meetings to take and transcribe minutes
  • Prepare and distribute City Council meeting minutes after meetings
  • Record and replay City meetings for cable access channels
  • Inform all outside agencies and City departments involved in an action of the City Council
  • Give out information interpreting and explaining City records, ordinances, laws, and procedures
  • Compose and prepare correspondence and records
  • Revises and/or maintains the official files and records of the City
  • Receives claims and lawsuits served on the City
  • Processes contracts, including monitoring of insurance policies
  • Revises and maintains City code of Ordinances
  • Researches files to provide information to City staff, officials, and the public
  • Assists in preparation for and conduct of elections and acceptance of petitions
  • Maintains an index file on all Council actions, ordinances, resolutions, contracts, agreements, encroachments, lien deeds and easements
  • Formats resolutions for City Council signatures as necessary
  • Supervises publications of legal notices and ordinances and administers contract with newspaper
  • Attends bid openings
  • Responds to inquiries in person, over the phone, and/or by email
  • Maintains files and distributes various codes and forms for reports required under the Fair Political Practices Act
  • Executes, records, certifies, and/or notarizes municipal documents
  • Serves as City Clerk in absence of City Clerk
  • Maintains the City Clerk's webpage with updated information and notices
  • Responsible for cable television recordings and replay schedule
Requirements
  • High school diploma or equivalent education and experience
  • Associate's Degree in Public Administration or a related field is desirable
  • Three years of increasingly responsible experience performing complex administrative support duties in a municipal government setting, two of which must have been in a City Clerk's Office providing professional administrative support
  • Experience must also include frequent contact with the public
  • Certified Municipal Clerk is preferred
  • Possession of a valid Class C California Driver's License with a safe driving record is required and must be maintained as valid during the course of employment
  • Must be able to qualify as a Notary Public and must be bondable
Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work is performed primarily in a standard office environment with extensive public contact and constant interruptions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

See in the normal vision range, with or without correction.

Hear in the normal audio range, with or without correction.