Deputy City Clerk
7 months ago
DEFINITION
Under director, to assist in administering the day-to-day operation of the City Clerk's Office; to provide support to the City Clerk in the preparation of agendas, minutes, and follow-up; to maintain specialized filing and record systems; to perform a variety of difficult and specialized typing, transcription, clerical, word processing and administrative duties; preforms the duties of the City Clerk when assigned; acts as Deputy Registrar of Voters and Notary Public; and performs related duties as required.
EXAMPLES OF DUTIES Assists in preparing and posting agendas and agenda packets
Attends City Council meetings to take and transcribe minutes; prepares and distributes City Council meeting minutes after meetings; records and replays City meetings for cable access channels
Informs all outside agencies and City departments involved in an action of the City Council; gives out information interpreting and explaining City records, ordinances, laws, and procedures; composes and prepares correspondence and records
Revises and/or maintains the official files and records of the City
Receives claims and lawsuits served on the City; processes contracts, including monitoring of insurance policies; revises and maintains City code of Ordinances; researches files to provide information to City staff, officials, and the public
Assists in preparation for and conduct of elections and acceptance of petitions
Maintains an index file on all Council actions, ordinances, resolutions, contracts, agreements, encroachments, lien deeds and easements; formats resolutions for City Council signatures as necessary
Supervises publications of legal notices and ordinances and administers contract with newspaper; attends bid openings
Responds to inquiries in person, over the phone, and/or by email
Maintains files and distributes various codes and forms for reports required under the Fair Political Practices Act
Executes, records, certifies, and/or notarizes municipal documents
Serves as City Clerk in absence of City Clerk
Maintains the City Clerk's webpage with updated information and notices; responsible for cable television recordings and replay schedule
Knowledge, Skills, & Abilities:
Knowledge of:
Operational characteristics, services, and activities of the functions, programs, and operations of a City Clerk's Office
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases
Principals of business letter writing and report preparation
Customer service and public relations methods and techniques
Principals and procedures of record keeping and filing
Methods and techniques of proper phone etiquette
English usage, spelling, grammar, and punctuation.
Ability to:
Perform a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced secretarial, and routine programmatic support functions of a general or specialized nature in support of the City Clerk's Office with only occasional instruction or assistance
Type or enter data at a speed necessary for successful job performance
Plan, lay out and supervise office procedures and filing and record systems
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications
Review work for accuracy and completeness
Learn and interpret rules, regulations, laws, and processes
Make decisions in procedural matters
Work effectively with the public and function in situations requiring tact, diplomacy, and discretion
Understand and carry out oral and written directions
Write effectively; perform shorthand or speed writing is highly desirable
Communicate clearly and concisely, both orally and in writing
Establish and maintain effective professional working relationships with those contacted in the course of work.
Education and Experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain this required knowledge would be:
High school diploma or equivalent education and experience. Associate's Degree in Public Administration or a related field is desirable.
Three years of increasingly responsible experience performing complex administrative support duties in a municipal government setting, two of which must have been in a City Clerk's Office providing professional administrative support. Experience must also include frequent contact with the public.
Licenses/Certificates:
Certified Municipal Clerk is preferred.
Possession of a valid Class C California Driver's License with a safe driving record is required and must be maintained as valid during the course of employment.
Must be able to qualify as a Notary Public and must be bondable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with extensive public contact and constant interruptions.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal vision range, with or without correction.
Hearing: Hear in the normal audio range, with or without correction.
The City of Hermosa Beach places a high priority on the health and safety of our City’s workforce and our community. Consistent with that commitment, in light of the substantial and growing body of evidence that vaccinations remain the most effective protection against the spread the COVID-19, we require that all City staff members, Commissioners/Board Members, contractors, and volunteers of our City be fully vaccinated. All City staff members must be fully vaccinated by November 12, 2021, as a condition of employment. Exceptions are available only for those who need an accommodation under a medical/disability or religious exemption.
The City of Hermosa Beach is committed to building a diverse, equitable and inclusive work environment. We provide an environment of mutual respect where equal employment opportunities are available to all City staff members and applicants without regard to status as protected by applicable federal, state, or local law.
-
City Clerk
7 months ago
Hermosa Beach, United States City of Hermosa Beach Isai Full timeDEFINITION Under general direction of the City Manager, plans, directs, supervises, and coordinates all activities of the City Clerk's Office relating to Council meetings, City elections, and public records requests in accordance with applicable laws, codes, policies, and procedures, and to do related work as required. EXAMPLES OF DUTIES This...
-
Senior City Administrator
3 weeks ago
Hermosa Beach, California, United States City of Hermosa Beach Isai Full timeJob SummaryWe are seeking a highly skilled and experienced Senior City Administrator to join our team at the City of Hermosa Beach. This is a full-time position that will be responsible for overseeing the administration of the City Clerk's Office, including coordinating Council meetings, City elections, and public records requests.
-
City Clerk Specialist
2 months ago
Long Beach, United States City of Long Beach California Full timeOFFICE OF THE CITY CLERK - The Office of the City Clerk facilitates the democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. We act as a compliance officer for federal, state Clerk, Specialist, City, Project Management, Retail, Staff
-
Senior Account Clerk
7 months ago
Hermosa Beach, United States City of Hermosa Beach Isai Full timeDEFINITION Under general supervision, to perform a wide variety of complex technical and clerical accounting work involved in performing financial, statistical, and record keeping duties in support of assigned accounting system, function, or program area including in the areas of accounts receivable, accounts payable, and payroll, operates...
-
GIS Analyst
8 months ago
Hermosa Beach, United States City of Hermosa Beach Isai Full timeDEFINITION Under the general direction of the Deputy City Manager, the GIS/IT Analyst shall assist in providing oversight of the City’s Geographic Information Systems (GIS) and Information Technology (IT) services. Under general direction, develops and maintains the City’s geographic information system including preparation of a wide variety of...
-
Senior Geographic Information Systems Analyst
3 weeks ago
Hermosa Beach, California, United States City of Hermosa Beach Isai Full timeAbout UsThe City of Hermosa Beach Isai is a forward-thinking organization that values innovation and excellence.Job SummaryWe are seeking a highly skilled Senior Geographic Information Systems Analyst to join our team. This is a full-time position that offers a competitive salary range of $85,000 - $110,000 per year, depending on experience.Key...
-
Records Clerk
1 week ago
North Miami Beach, United States City of Aventura Florida Full timeThe City of Aventura is accepting applications for a full-time Records Clerk position with the Aventura Police Department. The Records Clerk position's purpose is to perform various administrative activities to support law enforcement personnel and t Records Clerk, Records Clerk, Records, Clerk, Healthcare, Police, Reports
-
Deputy Clerk
7 months ago
Virginia Beach, United States Commonwealth of Virginia Full timeJob Duties The Court Deputy Clerk (Grade 8) is responsible for automated and manual operational high volume and fast- pace activities for one or more court divisions. The successful candidate will perform data entry utilizing the Courts Case Management System. Prepare dockets, extensive filing and sorting. Prepare correspondence from courts to...
-
Data Entry Clerk III
1 day ago
Long Beach, California, United States City of Long Beach Full timeAbout the Job">We are seeking a highly skilled Data Entry Clerk III to join our team at the City of Long Beach. As a Data Entry Clerk III, you will be responsible for entering data into various systems and performing other administrative tasks.">Responsibilities:">">Enter data into various systems with high accuracy and speed">Perform data entry tasks in...
-
Police Officer Pre-Service and Lateral
3 weeks ago
Hermosa Beach, United States Government Jobs Full timeGovernment Jobs - Full-Time - $73,212.00 - $84,744.00 Annually The City of Hermosa Beach is a 1.43 square mile, general law City with a population of 19,474. The City is located 22 miles from the Los Angeles Civic Center and 5 miles south of the Los Angeles International Airport, at the heart of the South Bay region. The five-member City Council is elected...
-
Huntington Beach, California, United States City of Huntington Beach, CA Full timeCity of Huntington Beach, CA is seeking a highly experienced Municipal Lawyer to join our team. About the Job:This is an outstanding opportunity for a seasoned lawyer with extensive experience in municipal law and government law to serve as a Senior Deputy City Attorney in our ADVISORY section. As a key member of our team, you will be responsible for...
-
OR Posting Clerk
1 month ago
Virginia Beach, United States Sentara Healthcare Full timeCity/State Virginia Beach, VA Overview Work Shift First (Days) (United States of America) Sentara Health is hiring a Part-time, Day Shift, OR Posting Clerk at Sentara Virginia Beach General Hospital in Virginia Beach, Virginia. Work 2 days a week from 8 a.m. to 4:30 p.m. Need to be available to work 8-hour shifts 2 days a week. Days vary, so you will need to...
-
Permit Services Clerk
2 weeks ago
Pompano Beach, Florida, United States City of Pompano Beach, FL Full timeAbout Us">The City of Pompano Beach, FL is a vibrant and inclusive community that welcomes everyone to join our team. We strive to create a work environment that fosters a sense of belonging for all employees.Job OverviewWe are seeking a skilled Permit Services Clerk to join our Building Inspections department. As a key member of our team, you will be...
-
Posting Clerk
6 days ago
Virginia Beach, United States Sentara Full timeCity/StateVirginia Beach, VAOverviewWork ShiftFirst (Days) (United States of America)Sentara Health is hiring a Part-time, Day Shift, OR Posting Clerk at Sentara Virginia Beach General Hospital in Virginia Beach, Virginia.Work 2 days a week from 8 a.m. to 4:30 p.m. Need to be available to work 8-hour shifts 2 days a week. Days vary, so you will need to be...
-
Gas Station/Store Clerk
3 months ago
Virginia Beach, United States First Landing Auto Care Full timeJob Title: Gas Station/Store Clerk (PT)Location: Virginia Beach, VACompany: First Landing SunocoAbout Us:At First Landing Sunoco in Virginia Beach, VA, we're not just a gas station; we're like a close-knit family. For generations, we've been a trusted pit stop in the heart of Virginia Beach, known for our top-quality fuels and a convenience store that...
-
Accounting Clerk
3 weeks ago
Palm Beach Gardens, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionData Entry/Finance clerkLHH recruitment is hiring a data entry/finance clerk in the Palm Beach Gardens, FL area. Our client is looking for a finance clerk with a strong background in administrative, customer service, and data entry skills.You are a great fit if:· Data Entry experience· Customer service experience· Finance...
-
Accounting Clerk
4 days ago
Palm Beach Gardens, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionFinance ClerkLHH is hiring a Finance clerk in the Palm Beach Gardens, FL area. Our client is looking for a Finance clerk with strong data entry and administrative support background. This position is working fully in office with great growth potential.You are a great fit if· Interest in completing the Series 6 and Series 26...
-
Front Desk Clerk
3 months ago
Virginia Beach, United States Harrison Group Full timeThe Harrison Group is a 3rd generation family business that has been owned and operated in Ocean City, Maryland, since 1951. The Harrison Group operates over fifteen hotels and seven restaurants from Ocean City, Maryland, Virginia Beach, Corolla, North Carolina, and Jacksonville Beach, Florida. The Harrison Group portfolio is constantly evolving. Yearly...
-
Administrative Assistant
6 days ago
Virginia Beach, United States City of Virginia Beach Full timeThe Virginia Beach Police Department employs approximately 800 sworn and approximately 200 civilian personnel at various facilities throughout the city. Each command employs an Administrative Assistant who provides primary administrative support to either a Police Captain or Deputy Chief. These positions also serve as members of the department's...
-
Accounts Payable Clerk
2 weeks ago
Pompano Beach, United States Ledgent Finance & Accounting Full timeJob DescriptionJob DescriptionOur recruiting firm is partnering with a property management company that specializes in the hospitality industry in Pompano Beach, to find them a Accounts Payable Clerk to join their team.The ideal salary for this position is between $42k-$48k plus eligibility for overtime and bonus. The company also offers an excellent...