Deputy Clerk

Job Duties

The Court Deputy Clerk (Grade 8) is responsible for automated and manual operational high volume and fast- pace activities for one or more court divisions.

The successful candidate will perform data entry utilizing the Courts Case Management System. Prepare dockets, extensive filing and sorting. Prepare correspondence from courts to attorneys, defendants, issues subpoenas, summonses, capiases, warrants, show causes. Issues other documents as set forth by state code. Responds to routine public inquiries for information in person and via telephone. Assumes additional responsibilities other than those primarily assigned to the position as required by management.

Operational Responsibilities
1. Reviews or prepares docket for accuracy and accountability for all cases and to ensure compliance with court policies and procedures
2. Issues summons, subpoenas, warrants, capias, orders and other court papers as necessary
3. Types or reviews all documents needed for or as a result of court hearing
4. Researches and provides verbal or written information requested by the public, attorneys, other government organizations, etc.
5. Forwards appeal bonds, case papers, etc. to circuit court
6. Forwards or ensures that court documents are forwarded to other public agencies as required
7. Must be able to work efficiently in tandem with a team and alone within the courtroom and front counters

Minimum Qualifications

Competitive applicants must demonstrate a proficiency in Microsoft® Office Suite, a high degree of data entry speed and accuracy. Applicants must have solid verbal and written communication skills in addition to experience with high volume customer service. A high school degree or equivalent is required, college degree and court experience are preferred. Candidate must have the ability to work within an extremely fast- pace environment that includes a tremendous volume of paperwork, process and procedure.
Front counter, telephone customer service and courtroom experience are preferred.

Additional Considerations

Knowledge and hands on experience in a court setting.
Extensive front counter customer service, experience serving the public via phone service, keen attention to detail, experience in high volume, fast paced environment.
Experience with document imaging highly desirable. Ideal candidates will have proficiency with computers. Responsibilities include, GCMS, Financial Management (FMS), Outlook, VCIN, NCIC, DMV and IPOAD (as applicable). Office environment experience and advance familiarity with court documents and basic math acuity is desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Xavier Callistro

Phone: No Calls

Email:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.