Deputy Clerk to the School Board

7 days ago

Virginia Beach, Virginia, United States Virginia Department of Education Full time
Job Summary

This is a highly responsible administrative management and support position for the chairman and members of the School Board. The successful candidate will act in the legal capacity of the deputy clerk of the School Board.

Key Responsibilities
  1. Assist the clerk to the School Board.
  2. Serve as deputy clerk to the School Board with all legal requirements of the position.
  3. Assist School Board members by conducting research, performing liaison tasks, contacting staff and constituents, and drafting correspondence.
  4. Supervise preparations for all School Board meetings by organizing agendas, preparing supporting materials, and meeting all deadlines to ensure accuracy and completeness.
  5. Attend and ensure accurate and appropriate documentation and records of work sessions, public hearings, and special meetings.
  6. Assist with regular meeting minutes, as required.
  7. Assist with the development of the School Board calendar and provide periodic updates to School Board members, staff members, and the public.
  8. Assist with administrative planning and organizing School Board conferences.
  9. Oversee the required administrative processes for student discipline hearings conducted by the School Board by monitoring timelines, scheduling hearings, notifying participants, interacting with students' legal counsel, compiling necessary documentation, attending hearings, assisting School Board members at all stages of the process, and preparing final correspondence for approval by the School Board attorney.
  10. Schedule and compile pre- and post-hearing documentation for employee grievance appeal hearings to be conducted by the School Board, interacting with employees' legal counsel, and assisting School Board members at all stages of process.
  11. Perform liaison tasks regarding school system issues, as required.
  12. Monitor charges for legal services.
  13. Monitor Freedom of Information Act requests for the School Board.
  14. Oversee the directive system coordination and revision process.
  15. Ensure installation and maintenance of, and technical assistance on all office technology systems for School Board members and office staff.
  16. Serve as the School Board Office web curator.
  17. Oversee establishment and maintenance of School Board records and confidential files.
  18. Prepare and maintain statistical tabulations, as required.
  19. Assist clerk with oversight of the work of the clerical staff assigned to the School Board Office.
  20. Perform duties of the clerk to the School Board in his/her absence, including all legal requirements of the position, as required.
  21. Perform related duties as required or assigned.
Requirements

The ideal candidate will have a bachelor's degree in business, public, educational administration, or a related field, and three years of progressively more responsible experience as an administrative, executive, or confidential assistant, some of which shall have been at the level of administrative assistant II or higher.

The candidate must be a Virginia certified notary public or become a certified notary public within two months of hire.

The candidate must be available to work evenings when most School Board meetings and committee work groups are in session.

The candidate must become bonded in the amount of $10,000, to be paid by the School Board, after hire.

The candidate must have knowledge of laws, policies, and regulations related to student disciplinary and employee grievance appeal hearing process, and analytical and organizational skills.

The candidate must have the ability to develop and maintain effective working relationships, provide technical assistance for student discipline and employee grievance appeal procedures, and operate a computer and use appropriate software applications and peripheral office equipment.

The candidate must have the ability to communicate effectively, both orally and in writing.

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