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Administrative Program Coordinator
2 months ago
Chenega Corporation is seeking a dedicated Program Assistant to provide essential support to the US Agency for International Development (USAID), specifically within the Middle East Bureau's Strategic Planning and Operations Vetting team.
Our organization prides itself on fostering a culture of excellence, offering a comprehensive benefits package, and promoting a collaborative work environment that values performance and professional growth.
Key Responsibilities- Process all vetting requests in accordance with Vetting Support Unit (VSU) Standard Operating Procedures (SOPs) to ensure thorough completion of each task.
- Exhibit reliability and a clear understanding of the assigned Mission Order related to vetting.
- Maintain accurate and current vetting trackers on a daily basis.
- Possess in-depth knowledge of vetting Mission/Bureau Orders for the designated vetting programs.
- Demonstrate the necessary professional and technical competencies to fulfill the role effectively.
- Anticipate challenges in completing tasks and propose viable solutions.
- Adapt to shifting priorities as required.
- Communicate complex and sensitive information in a clear and concise manner.
- Utilize professional language in both formal and informal communications.
Identify and address customer needs by ensuring timely acknowledgment and processing of Partners' vetting requests.
- Deliver exemplary customer service to both internal and external stakeholders.
- Consistently follow up on customer inquiries.
- Collaborate closely with the Program Manager, colleagues, and government representatives.
Assist in various administrative functions including project tracking, data analysis, documentation, and budget management.
- Perform clerical tasks such as filing, maintaining library resources, and supporting portfolio reviews.
- Handle information requests and coordinate meeting schedules.
- Effectively manage multiple priorities through strong organizational and communication skills.
- Provide regular updates and status reports to the internal management team.
- Onsite presence is required for at least three days a week as directed.
- High School Diploma or equivalent.
- A minimum of one year of professional experience in administrative support.
- Ability to obtain Facility Access Clearance.
- Proficiency in Microsoft Office Suite, internet applications, and database management.
- Strong communication and organizational capabilities.
- Ability to work independently as well as collaboratively.
- Capability to perform under tight deadlines while managing detail-oriented tasks.
- Effective interpersonal skills, particularly with senior leadership.
Salary will be determined based on skills, qualifications, and available funding.
