Executive Assistant to COO

4 weeks ago

Beverly Hills, California, United States AH Dory, LLC. Full time
Job Title: Executive Assistant to COO

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our company's COO. The ideal candidate will have a strong business acumen, excellent organizational skills, and the ability to prioritize tasks effectively.

Key Responsibilities:
  • Manage the COO's active appointment calendar, schedule meetings, and prepare for appointments, conferences, and presentations.
  • Perform general administrative duties, including reports, file maintenance, organizing, photocopying, scanning, and follow-up on outstanding items as needed.
  • Ensure confidentiality and handle sensitive information with the utmost professionalism.
  • Act as a primary point of contact with internal and external stakeholders, responding to emails, phone calls, and requests.
  • Coordinate meetings and events, including selecting locations, making reservations, and preparing agendas and materials.
  • Assist with special projects, including research, reporting, and deadline follow-up.
  • Manage domestic travel arrangements, including flights, lodging, transportation, and itineraries.
  • Document management, including accurate filing and storage of reports, presentations, and correspondence.
Requirements:
  • 5+ years of experience in senior-level executive administrative support positions, preferably supporting C-suite executives.
  • Experience in financial services, real estate, or related professional environments is required.
  • Prior experience demonstrating the ability to handle sensitive information with confidentiality and professionalism.
  • Strong organizational, technological, and analytical skills, with a focus on accuracy and timeliness.
  • Exceptional time management and prioritization skills, with the ability to adjust to changing workloads and priorities.
  • Proficiency in MS Office Suite, including Excel and Outlook, with familiarity with other business applications and systems.

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